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Electronic & Remote Notarization Flashcards

7 cards from real IL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Electronic & Remote Notarization flashcards as text

  1. For how long must an Illinois electronic notary retain the video recording of each RON session?

    Answer: 7 years

    Illinois requires electronic notaries to retain RON session recordings for a minimum of 7 years from the date of the notarial act.

  2. Which of the following must be recorded in an Illinois electronic notary's journal for each RON session?

    Answer: The type of document and the means of identity verification used

    The journal must record the document type, its description, and the identity verification method employed to authenticate the principal.

  3. What must an Illinois electronic notary do with their RON records after their notary commission expires and is not renewed?

    Answer: Continue to retain the records for the remainder of the required retention period

    Expiration of the notary commission does not end the record-keeping obligation; the notary must retain records for the full required period.

  4. In what format must an Illinois electronic notary maintain their journal?

    Answer: A tamper-evident format that prevents unauthorized alterations

    The electronic journal must be maintained in a tamper-evident format so that unauthorized changes to entries are detectable.

  5. May an Illinois electronic notary share their journal access credentials with a colleague or supervisor?

    Answer: No, the journal is the individual notary's sole responsibility

    The electronic journal is a personal professional record; its credentials must never be shared with any other person.

  6. What fee information must an Illinois electronic notary record in the RON journal for each notarial act?

    Answer: The total fees charged for the notarial act

    The journal must document the fees charged for each notarial act performed during the session as part of the complete record.

  7. If an Illinois electronic notary's system is compromised in a data breach affecting RON records, the notary should:

    Answer: Notify affected principals and take steps to secure the remaining records

    A data breach requires notifying the affected principals and immediately taking corrective action to secure any remaining records.