HUD HUD Documentation and Reporting 2 — Questions and Answers
Question 1: In a HUD inspection report, what information is required about the unit's heating system?
- Age and brand of the system only
- Whether the system is capable of maintaining 68°F in all rooms when outside temperature is at the local winter design temperature (Correct answer)
- Annual maintenance records
- Whether the system is Energy Star certified
Correct answer: Whether the system is capable of maintaining 68°F in all rooms when outside temperature is at the local winter design temperature
HQS requires inspectors to document whether the heating system can maintain an indoor temperature of at least 68°F under the expected winter conditions for that location.
Question 2: What does 'abatement of Housing Assistance Payments' mean in the context of a failed HQS inspection?
- The tenant's rent is reduced temporarily
- HUD stops making HAP payments to the landlord until deficiencies are corrected (Correct answer)
- The lease is automatically terminated
- The unit is demolished
Correct answer: HUD stops making HAP payments to the landlord until deficiencies are corrected
HAP abatement means HUD suspends Housing Assistance Payments to the landlord when an HQS violation is not corrected within the required timeframe.
Question 3: Which item must an inspector note in the 'Owner Certification' section of an HQS inspection report?
- The owner's annual income
- That the owner has disclosed known lead-based paint hazards to the tenant (Correct answer)
- The purchase price of the property
- The mortgage lender's name
Correct answer: That the owner has disclosed known lead-based paint hazards to the tenant
Owners participating in HUD-assisted programs must certify disclosure of known lead-based paint hazards; this disclosure is documented in the inspection record.
Question 4: A HUD inspector documents a unit as having inadequate space. Under HQS, what is the minimum square footage per person for a sleeping area?
- 50 square feet
- 60 square feet
- 70 square feet (Correct answer)
- 80 square feet
Correct answer: 70 square feet
HUD's Housing Quality Standards require a minimum of 70 square feet of floor space for each occupant in sleeping rooms.
Question 5: When documenting plumbing deficiencies in an HQS inspection report, which condition would be recorded as a 'fail'?
- A slow-draining bathroom sink
- No hot water supply to the unit (Correct answer)
- Outdated galvanized water supply pipes
- A running toilet that wastes water
Correct answer: No hot water supply to the unit
Absence of hot water supply is an HQS fail because HUD requires units to have an adequate and safe supply of hot and cold water under pressure.
Question 6: What is the required documentation when an HQS inspector cannot gain access to a unit for an inspection?
- No documentation is needed; simply reschedule
- A written record of the attempted inspection date, time, and reason access was not gained (Correct answer)
- A police report must be filed
- The PHA must terminate the HAP contract immediately
Correct answer: A written record of the attempted inspection date, time, and reason access was not gained
When access cannot be gained, inspectors must document the attempt with date, time, and circumstances, creating a paper trail before rescheduling or taking further action.
HUD HUD Documentation and Reporting 2
In a HUD inspection report, what information is required about the unit's heating system?