HR HRIS Implementation & Configuration 2 — Questions and Answers
Question 1: Which HRIS module typically handles employee onboarding workflows?
- Payroll module
- Talent management module (Correct answer)
- Benefits administration module
- Time and attendance module
Correct answer: Talent management module
The talent management module in HRIS typically includes onboarding workflows to guide new hires through required tasks and paperwork.
Question 2: What is role-based access control (RBAC) in an HRIS?
- A method for organizing employee job roles
- A security model that grants system access based on user roles (Correct answer)
- A reporting tool for manager dashboards
- A workflow for role transitions
Correct answer: A security model that grants system access based on user roles
RBAC restricts HRIS access based on defined user roles, ensuring employees only see and modify data relevant to their job function.
Question 3: What is a 'field mapping' process in HRIS data migration?
- Creating geographical maps of office locations
- Matching data fields from the old system to corresponding fields in the new system (Correct answer)
- Designing form layouts for employee records
- Mapping employee career paths
Correct answer: Matching data fields from the old system to corresponding fields in the new system
Field mapping ensures data from legacy systems is correctly aligned to the appropriate fields in the new HRIS during migration.
Question 4: Which best describes an HRIS 'go-live' event?
- A training session for new employees
- The moment the new system becomes the official system of record (Correct answer)
- A software update applied during business hours
- A demo presentation to executives
Correct answer: The moment the new system becomes the official system of record
Go-live is when the HRIS transitions from implementation/testing to being the active, official system used for all HR operations.
Question 5: What is the primary benefit of cloud-based HRIS over on-premise systems?
- More customization options
- Reduced IT infrastructure costs and automatic updates (Correct answer)
- Stronger data ownership controls
- Faster payroll processing
Correct answer: Reduced IT infrastructure costs and automatic updates
Cloud-based HRIS reduces the need for dedicated servers and IT maintenance, with vendors handling updates and infrastructure.
Question 6: What should be done before decommissioning a legacy HR system after HRIS go-live?
- Delete all old data immediately
- Archive historical data and ensure data integrity in the new system (Correct answer)
- Notify all external vendors
- Disable all employee accounts in the old system first
Correct answer: Archive historical data and ensure data integrity in the new system
Archiving historical data and verifying data integrity ensures compliance and continuity before the legacy system is shut down.
HR HRIS Implementation & Configuration 2
Which HRIS module typically handles employee onboarding workflows?