Hospitality and Tourism Event Planning and Management

Question 1

What is an 'RFP' in the context of event planning?

Accepted Answer

Request for Proposal — a document sent to venues asking for availability, pricing, and services

Answer

Required Festival Participation form

Answer

Registered Facility Permit

Answer

Revenue and Finance Plan

Question 2

What is the purpose of a 'run of show' document in event management?

Accepted Answer

A minute-by-minute timeline of all activities and cues during an event

Answer

A document listing all scheduled runs during a sports event

Answer

A report on how an event performed financially

Answer

A script for the event emcee only

Question 3

What is 'attrition' in hotel group contracts?

Accepted Answer

The minimum number of rooms a group must use or pay a penalty for unused rooms

Answer

Staff turnover during an event

Answer

The natural decline in attendees over multi-day events

Answer

The erosion of an event's theme over time

Question 4

What does 'AV' stand for in event planning?

Accepted Answer

Audio Visual — the equipment and services for sound, lighting, and projection at events

Answer

Arrival and Venue

Answer

Attendance and Verification

Answer

Advanced Vendor

Question 5

What is 'food and beverage minimum' in event venue contracts?

Accepted Answer

The minimum dollar amount a group must spend on food and beverage at the venue

Answer

The minimum health score a venue's kitchen must maintain

Answer

The minimum number of menu items required for an event

Answer

The minimum number of guests required for catered service

Question 6

What is an 'event brief' in the planning process?

Accepted Answer

A document outlining the objectives, requirements, budget, and vision for an event

Answer

A short summary given to guests upon arrival

Answer

A legal brief for outdoor event permits

Answer

A daily briefing for event staff