Copy Certifications Flashcards
7 cards from real HI NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Copy Certifications flashcards as text
Where must a Hawaii notary record a copy certification act?
Answer: In the notary's record book (journal)
Hawaii law requires notaries to record all notarial acts, including copy certifications, in their official notary record book.
A person brings a notary the original of a court judgment and asks for a certified copy. What should the notary do?
Answer: Refuse, because court records must be certified by the court clerk
Court judgments are judicial records; certified copies must be obtained from the court clerk, not from a notary.
After completing a copy certification, where does the notary place or attach the certificate?
Answer: To the copy itself or written directly on it
The notary affixes the copy certification certificate to the copy (or writes it on the document) so it accompanies the certified copy given to the requestor.
A notary is asked to certify a copy of a U.S. military discharge record (DD-214). What is the correct action?
Answer: Refuse, as a DD-214 is a federal government-issued document
A DD-214 is issued by the U.S. Department of Defense, a federal government agency; notaries are not authorized to certify copies of government-issued documents.
Which statement about copy certifications in Hawaii is TRUE?
Answer: Notaries may certify copies of private documents but not government-issued records
Hawaii notaries are authorized to certify copies of private documents but are prohibited from certifying copies of government-issued or government-held records.
A person brings an original lease agreement and asks the notary to certify a copy. The notary makes the copy on the office copier. What is the next required step?
Answer: Compare the copy to the original, then complete and sign the certificate
The notary must personally compare the copy to the original before completing and signing the copy certification certificate.
A Hawaii notary is asked to certify a copy of a Social Security card. How should the notary respond?
Answer: Refuse, as Social Security cards are federal government-issued documents
Social Security cards are issued by the federal Social Security Administration and fall under the prohibition on notarizing copies of government-issued documents.