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Electronic and Remote Notarization Rules Flashcards

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  1. What is Remote Online Notarization (RON) in Hawaii?

    Answer: A process by which a commissioned notary performs notarial acts using audio-video technology when the signer is not physically present

    RON allows authorized Hawaii notaries to perform notarial acts using audio-video communication technology when the signer is in a different physical location.

  2. To perform RON in Hawaii, what must a notary do before using the technology?

    Answer: Register as a RON notary with the DCCA and use an approved RON technology platform

    Hawaii notaries who wish to perform RON must register with the DCCA and use a state-approved RON technology provider.

  3. In a Hawaii RON session, how must the notary verify the signer's identity?

    Answer: Using credential analysis and knowledge-based authentication (KBA) or other approved identity proofing methods

    RON requires specialized identity proofing including credential analysis of the signer's ID and knowledge-based authentication (dynamic questions based on public records).

  4. What must a Hawaii RON notary do with the audio-video recording of each RON session?

    Answer: Retain it securely for at least 5 years

    Hawaii RON rules require the notary (or RON platform) to retain the audio-video recording of each session for at least 5 years.

  5. Can a Hawaii-commissioned notary perform RON for a signer who is located in another U.S. state?

    Answer: Yes — a Hawaii RON notary may serve signers located anywhere, as long as the notary is in Hawaii when performing the act

    A Hawaii RON notary performs the act from Hawaii, and the signer may be located anywhere — the notary's location (Hawaii) determines the governing law.

  6. What technology standard must a RON platform meet under Hawaii RON rules to be used by a Hawaii notary?

    Answer: It must be approved or accepted by the DCCA and meet security and recordkeeping standards

    Hawaii requires RON notaries to use platforms that have been approved by the DCCA and meet specified security, identity verification, and recordkeeping standards.