Documentation & Record Management Flashcards
7 cards from real HCC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Management flashcards as text
When a Potential Change Order (PCO) is issued in healthcare construction, what does it signify?
Answer: A preliminary identification of a change that may affect cost or schedule, pending negotiation
A PCO flags a potential scope, cost, or schedule change early in the process, before formal negotiation and execution of a Change Order.
In healthcare construction, which document typically records the results of authority having jurisdiction (AHJ) inspections and any required corrective actions?
Answer: Inspection Report / Correction Notice
AHJ inspection reports document findings from code inspections and list corrections required before work can be approved and covered.
What is the purpose of a Transmittal Form when sending submittals to the architect or engineer in healthcare construction?
Answer: To formally document what is being sent, to whom, and for what purpose, creating a traceable record
Transmittal Forms create a documented chain of custody for submittals, tracking sender, recipient, date, and description to prevent disputes about what was sent.
During a healthcare construction project, who is typically responsible for documenting and tracking all Requests for Information (RFIs)?
Answer: The General Contractor, using an RFI log
The General Contractor maintains the RFI log, recording each question, submission date, respondent, response date, and resolution to manage information flow.
A healthcare construction manager needs to prove that a subcontractor was notified of a schedule change 14 days in advance. Which document provides the strongest evidence?
Answer: A dated, written notice transmitted via email with delivery confirmation
A dated written notice with email delivery confirmation creates an indisputable, time-stamped record that withstands legal or contractual scrutiny.
Which section of AIA Document G701 (Change Order form) requires both the contract sum adjustment and the contract time adjustment to be listed?
Answer: Article 3 — The Contract Sum is changed and Article 4 — The Contract Time is changed
AIA G701 Articles 3 and 4 formally document both the revised contract sum and the revised contract completion date resulting from the change.
In healthcare construction closeout, what is the primary purpose of a 'Training Record' included in the operations and maintenance documentation?
Answer: To document that facility staff were trained to operate newly installed systems before the contractor demobilized
Training Records confirm that the owner's staff received hands-on instruction for operating complex building systems, reducing risk of misuse or system failure after handover.