Documentation & Record Keeping Flashcards
7 cards from real HACCP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Record Keeping flashcards as text
A juice manufacturer operating under 21 CFR Part 120 must retain HACCP records for a minimum of:
Answer: 1 year
FDA juice HACCP regulations (21 CFR 120.12) require records to be retained for at least 1 year for refrigerated products.
Which of the following is an example of a prerequisite program record that supports but is separate from HACCP CCP records?
Answer: Equipment calibration log for thermometers used at CCPs
Equipment calibration logs are prerequisite program records that support the accuracy of CCP monitoring instruments but are not CCP records themselves.
A new employee asks why HACCP records cannot simply be filled out at the end of the shift for the whole day. The correct answer is:
Answer: Real-time recording is required because post-hoc entries cannot verify actual control at the time of production
HACCP records must be completed at the time of the observation to ensure they reflect actual conditions — retrospective entries undermine the control record's integrity.
During an internal HACCP audit, you find that CCP monitoring logs are complete, but corrective action records for several documented deviations are missing. The most serious implication is:
Answer: There is no evidence that affected product was properly evaluated and controlled during those deviations
Without corrective action records, there is no documentation that non-conforming product was identified, held, and properly dispositioned, representing a significant food safety gap.
Which data point is MOST critical to include on a CCP continuous monitoring record (such as a chart recorder output)?
Answer: Unique product lot or batch identification linked to the record
Linking monitoring records to specific product lots allows targeted holds or recalls if a deviation is later discovered, making lot traceability the most critical linking data point.
Under USDA HACCP (9 CFR 417), who must review CCP monitoring records, and within what timeframe?
Answer: A responsible establishment official, within 1 week of the record being made
9 CFR 417.5(c) requires that a responsible establishment official review CCP monitoring records within 1 week of the record being made.
A HACCP plan is modified to add a new CCP after a hazard re-analysis. Which records must also be updated to reflect this change?
Answer: The HACCP plan document, monitoring forms, verification procedures, and training records
Adding a new CCP requires updating the HACCP plan, creating new monitoring forms, revising verification schedules, and training employees — all documented accordingly.