GSA Specialist Compliance & Documentation 2 — Questions and Answers
Question 1: Under FAR 4.703, contractors must retain records related to government contracts for a minimum of how many years after final payment?
- 2 years
- 3 years (Correct answer)
- 4 years
- 7 years
Correct answer: 3 years
FAR 4.703 requires contractors to retain records for 3 years after final payment unless a longer retention period is specified.
Question 2: Which GSA form is the standard vehicle for documenting a Contracting Officer's Representative (COR) delegation of authority?
- SF-1449
- GSA Form 2689 (Correct answer)
- DD Form 254
- SF-30
Correct answer: GSA Form 2689
GSA Form 2689 is used to formally delegate COR authority and responsibilities from the Contracting Officer.
Question 3: A contractor submits an invoice that lacks required data elements under FAR 32.905. The COR should:
- Approve the invoice and note the deficiency in the file
- Return the invoice as improper within 7 days (Correct answer)
- Hold the invoice until the next billing cycle
- Escalate immediately to the Office of Inspector General
Correct answer: Return the invoice as improper within 7 days
FAR 32.905 requires that improper invoices be returned to the vendor within 7 days of receipt with a statement of deficiencies.
Question 4: Which document establishes the baseline performance standards against which a contractor's deliverables are measured?
- Quality Assurance Surveillance Plan (QASP) (Correct answer)
- Performance Work Statement (PWS)
- Independent Government Cost Estimate (IGCE)
- Acquisition Plan
Correct answer: Quality Assurance Surveillance Plan (QASP)
The QASP defines how and when surveillance will be conducted and what standards the contractor must meet.
Question 5: When preparing contract documentation for a lease of real property, the GSA Contracting Officer must ensure compliance with which primary statutory authority?
- Brooks Act (40 U.S.C. 1101)
- Public Buildings Act of 1959 (40 U.S.C. 3301) (Correct answer)
- Competition in Contracting Act
- Federal Property and Administrative Services Act Section 201
Correct answer: Public Buildings Act of 1959 (40 U.S.C. 3301)
The Public Buildings Act of 1959 is the foundational statute authorizing GSA to acquire, manage, and lease real property on behalf of the federal government.
Question 6: A modification to increase a contract's value beyond the original ceiling requires which type of documentation in the contract file?
- Justification and Approval (J&A) only
- Determination and Findings (D&F) signed by the Contracting Officer
- A revised Independent Government Cost Estimate and supporting price analysis (Correct answer)
- Only an updated SF-30 modification form
Correct answer: A revised Independent Government Cost Estimate and supporting price analysis
A revised IGCE and price analysis are required to support the government's determination that the increased price is fair and reasonable.
Question 7: Under the Debt Collection Improvement Act, which agency is the central authority for collecting delinquent federal non-tax debts?
- GSA Office of Inspector General
- Department of the Treasury (Correct answer)
- Office of Management and Budget
- Government Accountability Office
Correct answer: Department of the Treasury
The Department of the Treasury's Bureau of the Fiscal Service manages the centralized collection of delinquent federal non-tax debts under the Debt Collection Improvement Act.
GSA Specialist Compliance & Documentation 2
Under FAR 4.703, contractors must retain records related to government contracts for a minimum of how many years after final payment?