Post-Award Grant Management Flashcards
7 cards from real Grant Writing practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Post-Award Grant Management flashcards as text
What is the difference between a 'fixed-price' grant and a 'cost-reimbursement' grant in terms of budget flexibility?
Answer: Cost-reimbursement grants reimburse documented actual costs; fixed-price grants pay an agreed amount regardless of actual costs
Under a cost-reimbursement grant, the funder pays the recipient's actual allowable costs; under a fixed-price award, the recipient receives a set amount regardless of actual expenditures.
A federal program officer contacts the grantee about a material weakness identified in the audit. What is the grantee's required response?
Answer: Submit a corrective action plan addressing how the weakness will be resolved
When an audit identifies a material weakness, the auditee is required to submit a corrective action plan describing steps to remediate the finding and prevent recurrence.
Which of the following is an example of 'supplanting' in grant management?
Answer: Using grant funds to replace state funds that previously supported the same program
Supplanting occurs when grant funds are used to replace existing non-federal funding for activities already supported, rather than supplementing or adding new activities.
Why is it important to maintain grant records for the required retention period after closeout?
Answer: To provide documentation needed for audits, litigation, or programmatic reviews that may occur after the grant ends
Federal regulations typically require records retention for three years from the submission date of the final financial report, ensuring documentation is available if audits or reviews arise.
A grantee's key personnel member leaves mid-project. Under federal grants, what step is usually required?
Answer: Obtain prior approval from the awarding agency before appointing a replacement
Changes in key personnel identified in the approved award typically require prior approval from the awarding agency because they affect the grant's technical direction and feasibility.
What does 'drawdown' mean in the context of federal grant payment systems like ASAP?
Answer: Requesting and receiving grant funds from the federal payment system for reimbursement of allowable costs
A drawdown is when the grantee initiates a payment request through the federal payment system (such as HHS's ASAP) to receive reimbursement for costs already incurred under the award.
Under Uniform Guidance, which of the following procurement methods is used for purchases between the micro-purchase threshold and the simplified acquisition threshold?
Answer: Small purchase procedures
Small purchase procedures apply to procurement of supplies or services that do not exceed the simplified acquisition threshold ($250,000), requiring price or rate quotations from an adequate number of qualified sources.