GMetrix Exam GMetrix PowerPoint: Managing Presentations 5 — Questions and Answers
Question 1: To share a PowerPoint presentation via email as an attachment directly from within the app, which path do you use?
- File > Share > Email > Send as Attachment (Correct answer)
- Insert > Share > Attach to Email
- Review > Send > Email Attachment
- File > Export > Email
Correct answer: File > Share > Email > Send as Attachment
File > Share > Email > Send as Attachment opens your default email client with the presentation already attached.
Question 2: Which PowerPoint feature allows you to set up a presentation to advance slides automatically at preset time intervals?
- Animation Pane timings
- Transition > Advance Slide > After X seconds (Correct answer)
- Slide Show > Set Up > Auto Advance
- Rehearse Timings export
Correct answer: Transition > Advance Slide > After X seconds
In the Transitions tab, the 'After' checkbox under Advance Slide lets you set a specific time before the next slide appears automatically.
Question 3: What is the function of 'Package Presentation for CD' (or folder) in PowerPoint?
- Burns a DVD with the slideshow for playback on TV
- Bundles the presentation with linked files and a viewer for offline use (Correct answer)
- Creates a compressed .zip archive of the presentation
- Exports each slide as a separate image file
Correct answer: Bundles the presentation with linked files and a viewer for offline use
Package Presentation for CD collects the presentation, all linked files, and optionally the PowerPoint Viewer into one folder for portable sharing.
Question 4: Which option under 'Set Up Slide Show' would you choose for a self-running kiosk presentation that restarts automatically?
- Presented by a speaker (full screen)
- Browsed by an individual (window)
- Browsed at a kiosk (full screen) (Correct answer)
- Loop until Esc only
Correct answer: Browsed at a kiosk (full screen)
The 'Browsed at a kiosk' option automatically enables looping, restricts mouse navigation, and runs the show in full screen for unattended displays.
Question 5: To prevent reviewers from adding or removing slides in a shared PowerPoint, which protection option is most appropriate?
- Encrypt with Password
- Restrict Access via Information Rights Management (IRM) (Correct answer)
- Mark as Final
- Add a Digital Signature
Correct answer: Restrict Access via Information Rights Management (IRM)
IRM (Information Rights Management) lets you set granular permissions such as preventing editing, printing, or copying for specific users.
Question 6: Which command under the Review tab allows you to show or hide markup and comments left by collaborators?
- Track Changes > Show Markup
- Show Comments (Correct answer)
- Compare > Show Revisions
- Proofing > Review Markup
Correct answer: Show Comments
The Show Comments command on the Review tab toggles the visibility of all comment annotations left by collaborators.
Question 7: When you use 'Save as Template' (.potx) in PowerPoint, what is preserved in the template file?
- All slide content, notes, and animations exactly as-is
- Slide layouts, theme, fonts, colors, and placeholder positions (Correct answer)
- Only the color scheme and font selections
- Only the custom slide master backgrounds
Correct answer: Slide layouts, theme, fonts, colors, and placeholder positions
A .potx template file saves the slide master, layouts, theme colors, fonts, and placeholder formatting so new presentations can reuse the design.
GMetrix Exam GMetrix PowerPoint: Managing Presentations 5
To share a PowerPoint presentation via email as an attachment directly from within the app, which path do you use?