GMetrix Exam GMetrix Microsoft Word 4 — Questions and Answers
Question 1: Which keyboard shortcut opens the Find and Replace dialog in Word?
- Ctrl+H (Correct answer)
- Ctrl+F
- Ctrl+G
- Ctrl+R
Correct answer: Ctrl+H
Ctrl+H opens the Find and Replace dialog, which lets you search for text and replace it with different text.
Question 2: In Word's mail merge, what is a 'data source'?
- A template file with merge fields already inserted
- A file (spreadsheet, database, or list) containing the variable information for each recipient (Correct answer)
- The finished merged document
- A set of merge rules that filter recipients
Correct answer: A file (spreadsheet, database, or list) containing the variable information for each recipient
The data source is the file—often an Excel spreadsheet or Access database—that supplies the unique information merged into each copy of the document.
Question 3: Which Word view shows how the document will look when printed, including headers, footers, and margins?
- Draft view
- Web Layout view
- Print Layout view (Correct answer)
- Read Mode
Correct answer: Print Layout view
Print Layout view displays the document exactly as it will appear when printed, showing all page elements including margins, headers, and footers.
Question 4: What does the 'Document Inspector' feature check for in Word?
- Grammar and spelling errors
- Hidden data and personal information in the document (Correct answer)
- Broken hyperlinks
- Missing citations
Correct answer: Hidden data and personal information in the document
Document Inspector scans for hidden metadata, comments, tracked changes, and personal information that you may not want to share.
Question 5: How can you make a header appear only on the first page of a Word document?
- Delete the header from all other pages manually
- Enable 'Different First Page' in header/footer options (Correct answer)
- Use a section break before page 2
- Set header font color to white on all other pages
Correct answer: Enable 'Different First Page' in header/footer options
'Different First Page' allows a unique header or footer on page one while keeping different content on subsequent pages.
Question 6: What is the purpose of adding alt text to an image in Word?
- It appears as a caption below the image
- It provides a text description for screen readers and accessibility tools (Correct answer)
- It becomes the image file name when exported
- It watermarks the image with descriptive text
Correct answer: It provides a text description for screen readers and accessibility tools
Alt text provides a textual description of an image so screen readers can convey the image content to users with visual impairments.
Question 7: Which character style feature in Word allows you to apply formatting to individual characters rather than entire paragraphs?
- Paragraph Styles
- Character Styles (Correct answer)
- Table Styles
- List Styles
Correct answer: Character Styles
Character Styles apply formatting attributes like font, size, and color to selected characters without affecting the paragraph-level formatting.
GMetrix Exam GMetrix Microsoft Word 4
Which keyboard shortcut opens the Find and Replace dialog in Word?