GAP Traceability & Record Keeping Flashcards
6 cards from real GAP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 GAP Traceability & Record Keeping flashcards as text
A GAP farm uses a standard operating procedure (SOP) for packing line sanitation. What must the SOP include to be audit-ready?
Answer: Step-by-step cleaning instructions, responsible personnel, frequency, and verification method
An effective SOP must detail the procedure steps, assign responsibility, set frequency, and describe how completion is verified.
Under GAP audit criteria, what is the purpose of a visitor and contractor log maintained at the farm?
Answer: To document who entered production areas and when, supporting accountability and trace-back
Visitor and contractor logs create an accountability record that can be used to investigate potential contamination sources if a food-safety incident occurs.
What is the role of internal audits in a GAP record-keeping program?
Answer: Regularly verify that procedures are being followed and records are accurate before external audits
Internal audits identify gaps in compliance and record accuracy so they can be corrected proactively, improving readiness for third-party GAP audits.
Which record must a GAP farm maintain for each water source used for irrigation or post-harvest washing?
Answer: Water test results documenting microbial and chemical quality at intervals required by the food safety plan
Water quality test records demonstrate that irrigation and wash water meets microbial and chemical safety standards at the required testing frequency.
When a GAP-certified farm changes a food safety procedure, what record-keeping step is required?
Answer: Update the relevant SOP with the new procedure, effective date, and name of the person authorizing the change
Procedure changes must be reflected in updated SOPs with effective dates and authorization signatures to maintain document control and audit integrity.
A buyer requests a Certificate of Inspection (COI) from a GAP-certified farm. What does this document confirm?
Answer: That a USDA-approved auditor has verified the farm meets GAP food-safety standards
A USDA GAP Certificate of Inspection confirms that an approved auditor conducted an on-site review and found the operation in compliance with GAP standards.