GAP GAP Traceability & Record Keeping 2 — Questions and Answers
Question 1: What does a GAP worker training record typically need to document?
- Employee salary history
- Training topic, date, trainer name, and names of attendees (Correct answer)
- Crop yield targets for the season
- Equipment maintenance schedules
Correct answer: Training topic, date, trainer name, and names of attendees
Training records must show that workers received specific food-safety instruction and identify who delivered it and when.
Question 2: Which type of record is used to document that sanitary facilities on a GAP farm were checked and serviced?
- Crop scouting log
- Sanitation inspection and restocking log (Correct answer)
- Irrigation scheduling record
- Payroll ledger
Correct answer: Sanitation inspection and restocking log
Sanitation inspection logs confirm that toilet facilities, hand-washing stations, and supplies were monitored and maintained regularly.
Question 3: A GAP auditor requests records showing how a farm responded to a previous food-safety deviation. Which document best satisfies this request?
- Yield comparison chart
- Corrective action record describing the problem, root cause, and steps taken to prevent recurrence (Correct answer)
- Marketing plan for the following season
- Worker break schedule
Correct answer: Corrective action record describing the problem, root cause, and steps taken to prevent recurrence
Corrective action records document the farm's response to deviations and demonstrate continuous improvement, which is a core GAP audit requirement.
Question 4: Which of the following best describes a 'one-up, one-down' traceability model used in GAP supply chains?
- Tracking produce from seed origin to consumer table
- The ability to identify the immediate supplier and immediate customer for any given lot (Correct answer)
- Recording all transactions for the past five years
- Matching nutrient application records with yield data
Correct answer: The ability to identify the immediate supplier and immediate customer for any given lot
One-up, one-down traceability requires each business to know where a lot came from and where it was sent, enabling chain-wide trace-back.
Question 5: Under GAP standards, which scenario would require the farm to complete an adverse weather event record?
- A sunny day with temperatures above 80°F
- A flood or contamination event affecting fields where produce is growing (Correct answer)
- Mild rain during irrigation scheduling
- Normal frost dates during the off-season
Correct answer: A flood or contamination event affecting fields where produce is growing
Adverse weather events such as floods that may introduce pathogens require documentation to assess food-safety risk and support trace-back if needed.
Question 6: Which practice ensures that hand-written GAP field records remain legible and legally defensible over time?
- Using pencil so entries can be corrected if needed
- Using waterproof ink, correcting errors with a single strikethrough and initials, and storing in a dry location (Correct answer)
- Laminating pages after each harvest
- Allowing only supervisors to write in field logs
Correct answer: Using waterproof ink, correcting errors with a single strikethrough and initials, and storing in a dry location
Waterproof ink, single-line corrections with initials, and proper storage ensure records are permanent, unaltered, and verifiable during audits.
GAP GAP Traceability & Record Keeping 2
What does a GAP worker training record typically need to document?