GA Notary Journaling and Record Keeping 2

Question 1

What is the primary benefit of a notary voluntarily maintaining a journal even when not required by state law?

Accepted Answer

It provides a record to defend against fraud claims or disputes

Answer

It increases the notary's commission fee

Answer

It allows the notary to perform additional notarial acts

Answer

It automatically renews the notary's commission

Question 2

When recording a notarization in a journal, which date should be entered?

Accepted Answer

The actual date the notarization was performed

Answer

The date the document was drafted

Answer

The date the notary's commission expires

Answer

The date the document will be recorded with the county

Question 3

A signer presents a state-issued driver's license as identification. What information from the ID should a notary ideally record in the journal?

Accepted Answer

The ID type, issuing authority, ID number, and expiration date

Answer

Only the signer's full name

Answer

The signer's home address only

Answer

The ID number and photo description

Question 4

How should a notary correct a mistake made in a handwritten journal entry?

Accepted Answer

Draw a single line through the error, write the correction, and initial it

Answer

Use white-out or correction fluid to cover the error

Answer

Tear out the page and start fresh

Answer

Leave the error and add a sticky note explanation

Question 5

What type of document information should a notary record in a journal entry?

Accepted Answer

The document type and a brief description or title

Answer

The full text of the document being notarized

Answer

The names of all parties mentioned in the document

Answer

The recording fee paid to the county clerk

Question 6

If a notary personally knows the signer and relies on personal knowledge for identification, how should this be noted in the journal?

Accepted Answer

Note 'personal knowledge' in the identification field

Answer

No entry is needed since no ID was presented

Answer

Record the signer's Social Security number instead

Answer

Leave the identification field blank

Question 7

When a notary fills the last page of a journal, what is the recommended next step?

Accepted Answer

Begin a new sequentially numbered journal and safely store the completed one

Answer

Destroy the completed journal and begin a new one

Answer

Continue entries on loose sheets of paper stapled in

Answer

Submit the completed journal to the Secretary of State