FREE Recordkeeping & Journal Entries Questions and Answers

Question 1

What is the primary purpose of a notary journal?

Accepted Answer

To record notarial acts and ensure accountability

Answer

To store personal notes

Answer

To serve as a backup calendar

Answer

To calculate fees

Question 2

Which of the following entries is typically required in a notary journal?

Accepted Answer

Type of notarial act and signer info

Answer

Document word count

Answer

Notary’s mood that day

Answer

Exact document content

Question 3

What should a notary do if a signer refuses to provide a thumbprint when it’s required?

Accepted Answer

Refuse to notarize

Answer

Proceed anyway

Answer

Ask a colleague to witness it

Answer

Note it but continue

Question 4

How long should a notary typically retain their journal after their commission ends?

Accepted Answer

As required by state law, often 7–10 years

Answer

Until the end of the week

Answer

Forever

Answer

1 month

Question 5

What should a notary do if their journal is lost or stolen?

Accepted Answer

Report it to the state agency

Answer

Ignore it

Answer

Replace it quietly

Answer

Start a new journal without mention

Question 6

When must a notary make a journal entry?

Accepted Answer

At the time of the notarial act

Answer

At the end of the month

Answer

After the signer leaves

Answer

Only for high-value documents

Question 7

What is the proper way to correct a mistake in a journal entry?

Accepted Answer

Cross it out and initial the correction

Answer

Erase the entry

Answer

Tear out the page

Answer

Use whiteout

Question 8

What must be included in the journal for ID verification?

Accepted Answer

ID type, issuing agency, ID number, expiration date

Answer

Only the name of the signer

Answer

The document content

Answer

A full copy of the ID

Question 9

Who is responsible for keeping custody of the notary journal?

Accepted Answer

The notary themselves

Answer

The notary’s employer

Answer

The state agency

Answer

The person being notarized