FREE HI Notary Recordkeeping and Documentation Questions and Answers
How long must a notary in Hawaii retain their notarial records?
In Hawaii, notaries are required to retain their notarial records for a minimum of 5 years from the date of the notarization. This ensures that records are available for review if needed for legal or administrative purposes.
What key information must be recorded in a notary journal for each notarization?
A notary journal should include comprehensive details about each notarization, such as the date and time, the type of document, and the name and address of the signer. Recording this information helps ensure accurate and complete documentation of notarial acts.
What should a notary do if they discover that a notarial entry was made in error?
If a notarial entry is made in error, the notary should cross out the incorrect entry, make the correction in a new entry, and note the error to ensure accuracy and maintain the integrity of the journal.
What should a notary include in the notarial certificate attached to a document?
The notarial certificate must include the notary’s signature and official seal. This certifies that the notarial act was performed and provides the necessary legal validation of the document.
When should a notary update their journal with the details of a notarization?
A notary should update their journal with the details of a notarization immediately after the act is completed. This ensures that the information is recorded accurately and promptly while it is still fresh.