FMP Project Execution and Monitoring 2 — Questions and Answers
Question 1: What is the primary purpose of a project status report in facility management?
- To create additional paperwork
- To communicate project progress, issues, and risks to stakeholders in a structured format (Correct answer)
- To replace the need for project meetings
- To document only completed tasks
Correct answer: To communicate project progress, issues, and risks to stakeholders in a structured format
Status reports provide stakeholders with structured updates on progress, budget, schedule, risks, and issues.
Regular reporting builds confidence, enables early intervention on problems, and creates a documented project history.
Question 2: What is earned value management in project monitoring?
- A method for calculating employee overtime
- A technique that integrates scope, schedule, and cost metrics to assess project performance (Correct answer)
- A way to estimate the value of a completed building
- A tool for managing procurement contracts
Correct answer: A technique that integrates scope, schedule, and cost metrics to assess project performance
EVM compares planned value, earned value, and actual cost to provide objective performance measures.
Values below 1.0 for the Schedule or Cost Performance Index indicate behind schedule or over budget. EVM provides early warning of performance trends.
Question 3: How should a facility project manager handle scope changes during execution?
- Accept all changes without documentation
- Process changes through a formal change control procedure evaluating impact on scope, schedule, and budget (Correct answer)
- Reject all changes regardless of merit
- Add changes without adjusting budget or schedule
Correct answer: Process changes through a formal change control procedure evaluating impact on scope, schedule, and budget
Formal change control ensures all modifications are documented and their impacts assessed before implementation.
Without formal change control, projects experience scope creep with incremental changes that collectively cause significant delays and cost overruns.
Question 4: What is the purpose of a project risk register?
- To list all project team members
- To identify, assess, and track potential risks with planned mitigation strategies (Correct answer)
- To record daily weather conditions
- To calculate the project profit margin
Correct answer: To identify, assess, and track potential risks with planned mitigation strategies
A risk register documents identified risks, their probability and impact, mitigation strategies, and assigned owners.
Regular risk review meetings ensure new risks are identified, existing risks are reassessed, and mitigation actions are progressing.
Question 5: What quality control method involves inspecting work at defined milestones rather than only at project completion?
- Final punch list inspection
- Progressive quality inspections at predetermined holdpoints (Correct answer)
- Post-completion warranty review
- Annual building condition assessment
Correct answer: Progressive quality inspections at predetermined holdpoints
Progressive inspections at holdpoints catch quality issues early when correction costs are minimal.
Common holdpoints include foundation before backfill, framing before drywall, and MEP rough-in before covering.
Question 6: How should a facility project manager address a project that is falling behind schedule?
- Ignore the delay and hope to make up time
- Analyze the cause, evaluate recovery options such as crashing or fast-tracking, and communicate revised expectations (Correct answer)
- Reduce quality standards to speed up work
- Add resources without analyzing the cause
Correct answer: Analyze the cause, evaluate recovery options such as crashing or fast-tracking, and communicate revised expectations
Schedule recovery requires root cause analysis, evaluation of options with their tradeoffs, and transparent communication.
Recovery options include crashing, fast-tracking, scope reduction, or accepting a later completion. Each has cost and risk implications that must be evaluated and communicated.
FMP Project Execution and Monitoring 2
What is the primary purpose of a project status report in facility management?