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Notary Seal and Journal Requirements Flashcards

6 cards from real FL NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. What is the primary purpose of a Florida notary maintaining a journal of notarial acts?

    Answer: To provide a record that can protect the notary and public in disputes

    A notarial journal creates a contemporaneous record of each act that can be referenced if a document or signature is later disputed, protecting both the notary and the public.

  2. Which of the following should NOT be recorded in a Florida notary's journal entry?

    Answer: Full text or copy of the document notarized

    A journal entry records key details about the act (date, type, ID used, signer information) but does not include the full text or a copy of the document notarized.

  3. A Florida notary's electronic journal used for RON must be stored for at least how long?

    Answer: 10 years after the notarial act

    Florida law requires RON notaries to retain their electronic journal and audio-visual recordings of each notarial act for at least 10 years.

  4. If a Florida notary makes an error in their paper journal, what is the correct way to correct it?

    Answer: Draw a single line through the error, initial it, and write the correction

    The proper correction method is to draw a single line through the error, initial the correction, and write the correct information so the original entry remains readable.

  5. Under Florida law, who owns the notary's journal?

    Answer: The notary personally

    The notarial journal is the personal property of the notary, even if the notary's employer paid for it, because it is an official record of the notary's acts.

  6. What is an electronic notarial seal used for in Florida?

    Answer: To authenticate electronic documents notarized electronically or via RON

    An electronic notarial seal is the digital equivalent of a physical stamp, used to authenticate electronic documents when performing electronic or remote online notarizations.