Documentation & Reporting Flashcards
7 cards from real FAC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Reporting flashcards as text
Which of the following best describes the role of the Independent Government Cost Estimate (IGCE) in acquisition documentation?
Answer: It provides the government's internal estimate of the fair and reasonable cost before solicitation
The IGCE is a pre-solicitation internal estimate developed by the government to assess whether offeror prices are reasonable and to plan budget requirements.
A contracting officer is documenting a contract modification that increases the total value by $500,000. What must be included in the modification documentation?
Answer: The legal authority for the modification and the basis for the price adjustment
Every contract modification must cite the legal authority (e.g., FAR clause) and document the rationale for any price changes to create a complete and defensible contract record.
Section 508 of the Rehabilitation Act requires federal agencies to document compliance with accessibility standards primarily in which type of document?
Answer: Solicitation and contract requirements that specify accessibility standards for deliverables
Section 508 compliance requirements are incorporated into solicitations and contract documents as technical requirements that apply to all electronic and information technology deliverables.
When a contractor submits a Request for Equitable Adjustment (REA), what documentation must the contracting officer assemble to evaluate it?
Answer: Contract file records showing the original scope, any government-caused changes, and cost impact analysis
Evaluating an REA requires reviewing the complete contract record to establish the original scope, the government action that caused the change, and the actual cost impact.
Under the Federal Funding Accountability and Transparency Act (FFATA), agencies must report awards above $30,000 to:
Answer: USASpending.gov
FFATA requires federal agencies to report grants and contracts exceeding $30,000 to USASpending.gov to ensure public transparency in federal spending.
Which acquisition document is specifically required to justify using a cost-reimbursement contract type instead of a fixed-price contract?
Answer: Determination and Findings (D&F) citing FAR 16.301-2 factors
FAR 16.301-3 requires a D&F documenting why a cost-reimbursement contract is necessary when the risk or uncertainty makes a firm-fixed-price contract impractical.
A contracting officer discovers that contract file documentation is missing from a completed acquisition with active litigation. What should be the immediate priority?
Answer: Reconstruct available records and document the gaps to preserve the evidentiary record for legal proceedings
When litigation is active, the government has a legal hold obligation to preserve all available records; the CO must reconstruct what is available and formally document any gaps.