Documentation & Reporting Flashcards
7 cards from real FAC practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation & Reporting flashcards as text
When must agencies report contract actions to the Federal Procurement Data System – Next Generation (FPDS-NG)?
Answer: Within 30 days after the end of the month in which the action occurred
FAR 4.604 requires agencies to submit FPDS-NG reports within 30 days after the end of the month in which the contract action occurred.
Which document records the rationale for selecting a particular contract type (e.g., firm-fixed-price vs. cost-reimbursement)?
Answer: Determination and Findings (D&F)
A Determination and Findings (D&F) documents the legal and factual basis for decisions such as contract type selection, as required under FAR Part 1.707.
What information is the Price Negotiation Memorandum (PNM) specifically required to document?
Answer: The basis for determining that the price negotiated is fair and reasonable
The PNM documents the contracting officer's analysis and the rationale for concluding the negotiated price is fair and reasonable, as required by FAR 15.406-3.
Under which scenario is a Synopsis in SAM.gov NOT required before contract award?
Answer: The acquisition is an unusual and compelling urgency exception under FAR 6.302-2
FAR 5.202 exempts synopses when the contracting officer determines that an unusual and compelling urgency exists and delay would seriously injure the public interest.
A contracting officer closes out a contract. Which of the following is a required closeout action related to documentation?
Answer: Verifying that all contractor deliverables and reports have been received and accepted
Contract closeout requires the CO to verify all deliverables, final invoices, and required reports have been received and accepted before closing the file.
Which FAR part governs the requirements for maintaining official contract files?
Answer: FAR Part 4
FAR Part 4 (Administrative and Information Matters) governs the safeguarding, contents, and retention of official contract files.
Small Business Administration (SBA) reporting under the Federal Acquisition Regulation requires agencies to report small business utilization data to:
Answer: The Electronic Subcontracting Reporting System (eSRS)
Agencies and prime contractors report small business subcontracting achievements through the Electronic Subcontracting Reporting System (eSRS) as required by FAR 19.702.