Event Manager Certification Event Manager Risk Management & Contingency Planning 2 — Questions and Answers
Question 1: An event manager should transfer risk by doing which of the following?
- Ignoring low-probability risks
- Requiring vendors and venues to carry adequate insurance and sign indemnification clauses (Correct answer)
- Hiring more staff to manage every potential problem
- Reducing the event scope to eliminate risky activities
Correct answer: Requiring vendors and venues to carry adequate insurance and sign indemnification clauses
Risk transfer shifts financial liability to vendors, venues, or insurers through contracts and insurance requirements rather than absorbing it yourself.
Question 2: Which document outlines step-by-step actions staff must take during an emergency at an event?
- Event run-of-show
- Emergency Action Plan (EAP) (Correct answer)
- Vendor service agreement
- Post-event debrief report
Correct answer: Emergency Action Plan (EAP)
An Emergency Action Plan details roles, communication chains, evacuation routes, and specific procedures staff must follow during an incident.
Question 3: What is the recommended crowd density threshold (people per square meter) for safe standing areas at events, per industry guidelines?
- 0.5
- 1.0
- 1.5 (Correct answer)
- 4.0
Correct answer: 1.5
Industry safety guidelines generally recommend no more than approximately 1.5 persons per square meter in standing areas to prevent dangerous crowd compression.
Question 4: Which risk mitigation strategy involves reducing the probability or impact of a risk through proactive measures?
- Risk acceptance
- Risk avoidance
- Risk reduction (Correct answer)
- Risk transfer
Correct answer: Risk reduction
Risk reduction (also called risk mitigation) involves taking steps — such as additional training or redundant systems — to lower either the likelihood or the severity of a risk.
Question 5: A wet outdoor festival risks electrical hazards from rain. Which mitigation approach is most appropriate?
- Accept the risk and proceed as planned
- Move all electrical equipment to covered structures and use ground-fault circuit interrupters (GFCIs) (Correct answer)
- Transfer all electrical responsibilities to the caterer
- Cancel the event if there is any chance of rain
Correct answer: Move all electrical equipment to covered structures and use ground-fault circuit interrupters (GFCIs)
Using covered structures and GFCIs directly reduces the risk of electrocution without canceling the event or fully transferring responsibility.
Question 6: What is the purpose of a post-incident report following an emergency at an event?
- To market the event's safety record
- To document what happened, evaluate the response, and improve future contingency plans (Correct answer)
- To comply with attendee refund requests
- To renegotiate vendor contracts
Correct answer: To document what happened, evaluate the response, and improve future contingency plans
A post-incident report captures the timeline, response actions, and lessons learned so that risk plans can be improved for future events.
Event Manager Certification Event Manager Risk Management & Contingency Planning 2
An event manager should transfer risk by doing which of the following?