ERP Fit-Gap Analysis & Configuration 2 — Questions and Answers
Question 1: During a fit-gap analysis, a 'workaround' is best described as:
- A custom development that replaces standard ERP functionality
- A process change that allows the business to use standard ERP functionality without modification (Correct answer)
- A third-party tool integrated to fill the gap
- A deferred requirement scheduled for a future phase
Correct answer: A process change that allows the business to use standard ERP functionality without modification
A workaround involves adjusting the business process so the standard ERP feature can be used as-is, avoiding costly customization.
Question 2: Which configuration table in a typical ERP system controls how accounts are determined during a sales transaction?
- Chart of Accounts
- Account Determination / Revenue Account Assignment (Correct answer)
- Cost Center Hierarchy
- Posting Period Variant
Correct answer: Account Determination / Revenue Account Assignment
Account determination tables map transaction types, material groups, and customer groups to the correct G/L accounts during sales posting.
Question 3: A manufacturing company requires lot traceability for all raw materials. During fit-gap analysis, the team finds the ERP supports batch management. This is classified as:
- A gap requiring custom development
- A fit requiring only configuration (Correct answer)
- A partial fit requiring enhancement
- An out-of-scope requirement
Correct answer: A fit requiring only configuration
Batch management is standard ERP functionality that can be activated through configuration to meet lot traceability requirements.
Question 4: When assigning a priority to a gap during fit-gap analysis, which factor is MOST critical?
- The vendor's preference for resolution type
- The business impact if the gap remains unresolved (Correct answer)
- The technical complexity of the proposed solution
- The number of users affected by the gap
Correct answer: The business impact if the gap remains unresolved
Business impact drives prioritization because a gap that disrupts critical operations must be resolved before a cosmetic or low-volume gap.
Question 5: In ERP configuration, a 'client' is best defined as:
- An external customer record in the system
- The highest organizational unit that stores all data independently (Correct answer)
- A user role with administrative privileges
- A logical grouping of plants within a company code
Correct answer: The highest organizational unit that stores all data independently
In ERP (especially SAP), a client is the top-level organizational unit with its own master data, configuration, and business data completely separate from other clients.
Question 6: A gap resolution that involves using a third-party add-on software integrated with the ERP is referred to as a:
- Configuration change
- Business process re-engineering
- Bolt-on solution (Correct answer)
- Enhancement request
Correct answer: Bolt-on solution
A bolt-on is an external application that plugs into the ERP to provide functionality not natively available in the core system.
Question 7: Which document is typically produced as the primary output of a fit-gap analysis workshop?
- System Architecture Blueprint
- Fit-Gap Register (or Gap Log) (Correct answer)
- User Acceptance Test Script
- Project Charter
Correct answer: Fit-Gap Register (or Gap Log)
The fit-gap register catalogs every requirement, classifies it as fit or gap, and documents the proposed resolution, owner, priority, and estimated effort.
ERP Fit-Gap Analysis & Configuration 2
During a fit-gap analysis, a 'workaround' is best described as: