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ERP Fundamentals Flashcards

7 cards from real ERP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

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  1. Which ERP module typically manages the process from purchase requisition to vendor payment?

    Answer: Procure-to-Pay (P2P)

    The Procure-to-Pay process covers all steps from identifying a purchase need through receiving goods and issuing vendor payment.

  2. What is the significance of a 'three-way match' in ERP procurement?

    Answer: Verifying that the purchase order, goods receipt, and vendor invoice all agree before payment

    Three-way matching validates that PO quantity/price, received goods, and invoice details align, preventing fraudulent or erroneous payments.

  3. In ERP project management, what does a 'blueprint' or 'business blueprint' document describe?

    Answer: How the company's business processes will be configured and executed in the ERP system

    A business blueprint maps current and future business processes, defining exactly how the ERP will be configured to meet the organization's requirements.

  4. Which statement best describes ERP system 'scalability'?

    Answer: The system's capacity to handle increased users, transactions, or data volume as the business grows

    Scalability refers to the ERP's ability to grow alongside the business, accommodating more users, higher transaction volumes, and additional modules without performance degradation.

  5. What is 'change management' in the context of an ERP implementation?

    Answer: The structured process of preparing, supporting, and helping people adopt the new system

    Change management addresses the human side of ERP implementation—communication, training, and stakeholder engagement—to drive user adoption and minimize resistance.

  6. Which ERP feature enables automatic financial entries when a goods receipt is posted?

    Answer: Account determination / automatic account assignment

    Account determination rules in ERP automatically post the correct debit and credit entries to the general ledger when inventory or operational transactions occur.

  7. A mid-sized company wants ERP functionality but lacks IT staff to manage servers. Which deployment model is most appropriate?

    Answer: Cloud-based SaaS ERP

    SaaS ERP is hosted and maintained by the vendor, eliminating the need for on-site servers and internal infrastructure management.