ERP Cheat Sheet 2026

The 30 highest-yield ERP facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. A SOX compliance audit requires evidence that ERP financial reports cannot be altered by the users who generate them. Which control satisfies this requirement? → Report output immutability and access logging
2. What is a 'change champion' in the context of an ERP rollout? → A peer advocate embedded in a business unit who promotes ERP adoption
3. In ERP plant maintenance configuration, what object defines the sequence of tasks, required resources, and estimated duration for a maintenance activity? → Task list (maintenance task list)
4. Why should ERP training include data entry standards and naming conventions? → To ensure data consistency and integrity across the system
5. In ERP systems, 'report personalization' typically allows individual users to: → Save custom column layouts, filters, and sort orders for their own view
6. Which ERP training format is best suited for teaching complex multi-step business processes that span several departments? → End-to-end process walkthroughs with cross-functional scenarios
7. In ERP Procure-to-Pay configuration, what document type bridges the gap between a purchase order and the vendor invoice? → Goods receipt (GR) document
8. What is the purpose of 'role-based access control' (RBAC) in an ERP system? → To ensure each user can only access data and functions relevant to their job role
9. A company's ERP system is integrated with its e-commerce platform. When a customer places an order online, which ERP module is most immediately triggered? → Sales and Distribution
10. In ERP systems, what is 'vendor master data' typically organized by? → Vendor account groups and purchasing organizations
11. Which ERP process converts a customer sales order into a delivery and eventually an invoice? → Order-to-Cash (OTC)
12. Which management concept in ERP describes the practice of continuously reviewing and improving business processes after go-live? → Continuous improvement (CI)
13. When implementing ERP, 'data migration' refers to: → Transferring master data and transactional history from legacy systems into the new ERP
14. In ERP inventory management configuration, what controls whether goods movements are automatically posted to financial accounting? → Movement type with valuation class
15. Which process in ERP allows a company to pre-qualify suppliers before they can receive purchase orders? → Vendor Certification
16. Which ERP security approach limits the potential damage of a compromised service account by granting it only the database tables it needs to read or write? → Principle of least privilege applied to service accounts
17. Which element is essential in a well-written ERP professional report? → Objective findings supported by data
18. What is the primary goal of change management during an ERP implementation? → Ensure user adoption and minimize resistance
19. Which data migration strategy involves running the old and new ERP systems simultaneously for a period to compare outputs? → Parallel running
20. What does 'data profiling' help a migration team understand before beginning an ERP data migration? → The structure, quality, and patterns of data in the source system
21. Which ERP module would handle the calculation and payment of employee wages, taxes, and benefits? → Payroll/Human Capital Management
22. What is the most important professional competency for ERP certification in integration? → Deep knowledge combined with practical application skills
23. Which approach best demonstrates mastery of implementation in ERP practice? → Applying principles to novel situations with sound judgment
24. What is the value of continuing education in module configuration for ERP professionals? → It keeps professionals current with evolving standards and practices
25. Which type of ERP process redesign approach implements the system's best-practice processes with minimal customization? → Vanilla implementation
26. In ERP reporting, what does 'report bursting' refer to? → Automatically distributing report sections to different recipients based on data filters
27. What is the role of an 'info record' in ERP vendor management? → A record linking a vendor to a material with pricing and delivery conditions
28. Quote to Cash is referred to as Q2C. → True
29. The disruptive technology that enables objects to communicate their location without than needing to be located is known as _________. → Automatic identification and tracking
30. In ERP practice, what is the best approach to quality improvement in data migration? → Use data-driven methods with measurable outcomes