ERP Cheat Sheet 2026

The 30 highest-yield ERP facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. Which inventory carrying cost component typically represents the largest share of total holding costs? → Capital cost (cost of money tied up in inventory)
2. Which type of ERP deployment model gives the customer the MOST control over customization but requires the most IT infrastructure investment? → On-premise deployment
3. The 'burning platform' message in OCM is used to: → Create urgency by communicating the risks of not changing
4. Which quality assurance method is most commonly applied in fit-gap analysis & configuration to verify that ERP professional standards are being met? → Structured audits, peer reviews, and performance metrics aligned with industry benchmarks
5. In ERP procure-to-pay (P2P) integration, which document triggers the three-way match process? → Vendor invoice
6. Which training delivery method is MOST effective for teaching complex ERP transactions that require hands-on practice? → Simulation-based training in a sandbox ERP environment
7. A retailer uses CPFR with its top suppliers. What does the 'F' in CPFR stand for and what does it involve? → Forecasting — jointly developing a shared demand forecast
8. What is the primary purpose of a data steward during an ERP migration project? → Owning accountability for data quality within a business domain
9. Which inventory replenishment strategy triggers an order only when stock falls to a predetermined reorder point? → Continuous review system
10. A company implements a two-bin kanban system in its ERP. What triggers a replenishment order? → The first bin is emptied and the second bin is opened for use
11. In an ERP project, what is the primary purpose of a Steering Committee? → Provide executive oversight and resolve escalated issues
12. Which phase immediately follows the completion and sign-off of a fit-gap analysis in a typical ERP implementation lifecycle? → Blueprint / Solution Design
13. Why is change management important in ERP implementations? → To help employees adapt to changes
14. When the To-Be model requires a process that the ERP standard functionality does not support, what is the preferred first course of action? → Re-engineer the business process to fit standard ERP functionality
15. What role does data integration play in ERP systems? → It improves accuracy and decision-making
16. What is the primary ethical obligation of a ERP professional when a conflict of interest arises during mrp, procurement & inventory modules activities? → Disclose the conflict to all relevant parties and recuse from the decision if necessary
17. In ERP-based financial reporting, which document serves as the legal record that an invoice has been received and approved for payment? → Vendor invoice document
18. When an ERP system calculates FUTA (Federal Unemployment Tax Act) tax, which base wage limit applies per employee per year? → $7,000
19. In ERP gap analysis, a 'workaround' identified in the As-Is state most accurately indicates: → An unofficial fix that employees use to compensate for a system or process limitation
20. An ERP 'recurring journal entry' is best used for: → Automatically posting fixed, repeating transactions such as monthly rent accruals
21. Which procurement document is typically issued to a vendor after a purchase order is accepted, confirming shipment details? → Advance Shipment Notice (ASN)
22. What is the purpose of a suspense account in the general ledger? → To temporarily hold transactions that cannot yet be fully classified
23. Which ERP analytics concept refers to comparing your organization's performance metrics against industry peers? → Benchmarking
24. What is a common barrier to successful ERP change management? → Clear communication and user support
25. During fit-gap analysis, a requirement that the ERP meets only partially is best categorized as: → Partial Fit / Near Fit
26. Why is supply chain visibility important in ERP systems? → It provides real-time tracking and data for better decision-making
27. What does a Work Breakdown Structure (WBS) provide in an ERP project plan? → A hierarchical decomposition of all project deliverables and tasks
28. In ERP fixed asset management, the 'net book value' of an asset is calculated as: → Original acquisition cost minus accumulated depreciation
29. Which change management model uses the three phases of 'Unfreeze, Change, Refreeze' to guide ERP transitions? → Lewin's Change Management Model
30. The ERP Production Planning module integrates with which module to confirm that raw materials are available before releasing a work order? → Inventory Management