EAC Travel Management & Logistics 3

Question 1

An executive is traveling to a country with a visa requirement. What is the executive assistant's responsibility regarding this visa?

Accepted Answer

Research the visa requirements, initiate the application process early, and track the application to ensure approval before departure

Answer

The executive handles all visa matters independently

Answer

Visas are only needed for travel longer than two weeks

Answer

Assume the airline will handle visa processing

Question 2

What is travel insurance primarily designed to protect against in a corporate travel context?

Accepted Answer

Trip cancellations, medical emergencies abroad, lost luggage, and evacuation costs

Answer

Lost loyalty program points

Answer

Hotel room upgrades

Answer

Airline schedule changes

Question 3

What is the purpose of a pre-trip briefing document prepared by an executive assistant?

Accepted Answer

To provide the executive with a summary of destinations, cultural norms, meeting objectives, key contacts, and logistical details before departure

Answer

To recap events after the trip is completed

Answer

To request travel approval from management

Answer

To compare airline prices for future reference

Question 4

When booking flights for executives, what is typically the most important consideration beyond price?

Accepted Answer

Schedule alignment with meeting times, direct versus connecting routing, and flexibility for rebooking

Answer

Selecting only airlines headquartered in the U.S.

Answer

Choosing flights with the most in-flight entertainment

Answer

Booking the first flight of the day regardless of meeting time

Question 5

What is a 'blackout period' in the context of a corporate travel policy?

Accepted Answer

Designated times or events during which non-essential travel is restricted or requires special approval

Answer

Flights that depart after midnight

Answer

Periods when airline ticket prices are highest

Answer

Times when business class upgrades are unavailable

Question 6

How should an executive assistant handle a situation where travel costs exceed the budget outlined in the corporate travel policy?

Accepted Answer

Obtain pre-approval from the appropriate manager before booking, documenting the business justification for the exception

Answer

Book the trip anyway and explain later

Answer

Cancel the trip without notifying anyone

Answer

Always choose the cheapest option even if it is operationally unsuitable

Question 7

What is the role of a central travel booking platform or global distribution system (GDS) in corporate travel management?

Accepted Answer

It aggregates flight, hotel, and car rental inventory into a single system, enabling policy-compliant booking, reporting, and spend visibility

Answer

It serves as a social media platform for business travelers

Answer

It is used only for international travel bookings

Answer

It eliminates the need for travel expense reports