DL DL File and Data Management 2 — Questions and Answers
Question 1: What does 'syncing' files to the cloud mean?
- Deleting local copies to free space
- Automatically updating cloud copies to match local files and vice versa (Correct answer)
- Encrypting files before upload
- Compressing files for faster upload
Correct answer: Automatically updating cloud copies to match local files and vice versa
Syncing ensures that changes made to files on one device are automatically reflected in the cloud and on all other synced devices.
Question 2: Which file format is most commonly used for sharing documents that should not be easily edited?
- .docx
- .txt
- .pdf (Correct answer)
- .pptx
Correct answer: .pdf
PDF (Portable Document Format) preserves layout and formatting across devices and is designed to be viewed rather than easily edited.
Question 3: What is a 'file path'?
- The network speed used to transfer a file
- The address that specifies the exact location of a file in the file system (Correct answer)
- The file's download history
- A record of who last edited a file
Correct answer: The address that specifies the exact location of a file in the file system
A file path is the string of directories and the filename that uniquely identifies a file's location, such as C:\Users\John\Documents\report.docx.
Question 4: What is the main advantage of storing files in the cloud versus only on a local hard drive?
- Cloud files open faster
- Cloud files are accessible from any device with an internet connection (Correct answer)
- Cloud storage never fills up
- Cloud files are always encrypted by default
Correct answer: Cloud files are accessible from any device with an internet connection
Cloud storage allows you to access your files from any internet-connected device, making it easier to work from multiple locations.
Question 5: When organizing files on a computer, which practice is considered a good habit?
- Saving all files to the desktop for quick access
- Using clear, descriptive file names and folder structures (Correct answer)
- Keeping all files in one folder to avoid confusion
- Never deleting any files
Correct answer: Using clear, descriptive file names and folder structures
Descriptive names and logical folder hierarchies make files easier to locate, reducing time spent searching and avoiding duplicate files.
Question 6: What does it mean to 'encrypt' a file?
- Delete it permanently
- Convert it so only authorized users with the correct key can read it (Correct answer)
- Compress it to a smaller size
- Convert it to a different file type
Correct answer: Convert it so only authorized users with the correct key can read it
Encryption scrambles a file's data using an algorithm so that only someone with the correct decryption key can read its contents.
DL DL File and Data Management 2
What does 'syncing' files to the cloud mean?