DE Notary Notary Journal and Record Keeping 2

Question 1

Can a Delaware notary keep their journal in an electronic format?

Accepted Answer

Yes, if using an approved electronic journal system

Answer

No, journals must always be paper-based

Answer

Yes, any spreadsheet software is acceptable

Answer

No, electronic records are never valid for notaries

Question 2

What is the purpose of recording the signer's thumbprint in a notary journal?

Accepted Answer

To provide an additional biometric safeguard against fraud for high-risk documents

Answer

To comply with ADA requirements

Answer

To create an artistic record of the notarial act

Answer

To replace the need for photo identification

Question 3

When recording an identification card in the notary journal, what details should be noted?

Accepted Answer

Type of ID, issuing agency, ID number, and expiration date

Answer

Only the ID type

Answer

Only the signer's name as it appears on the ID

Answer

The ID number and the notary's verification initials only

Question 4

If a notary makes an error in a journal entry, how should it be corrected?

Accepted Answer

Draw a single line through the error, write the correction, and initial it

Answer

Use correction fluid to cover the error

Answer

Tear out the page and start over

Answer

Erase the entry completely

Question 5

Which of the following should NOT be recorded in a Delaware notary journal?

Accepted Answer

The notary's personal bank account information

Answer

The date of the notarial act

Answer

The type of document notarized

Answer

The signer's printed name

Question 6

What is the recommended format for organizing entries in a Delaware notary journal?

Accepted Answer

Sequential, chronological entries numbered consecutively

Answer

Alphabetical by signer last name

Answer

Organized by document type

Answer

Organized by geographic location of act