Notary Journal and Record Keeping Flashcards

A person demands to see a Delaware notary's journal. Must the notary comply?

Answer: Only if the person is a party to the transaction or presents a court order

Journal entries are not fully public records; access is generally limited to parties in the transaction or those presenting a valid court order.

If a Delaware notary performs a Remote Online Notarization (RON), what additional record must be kept?

Answer: An audio-visual recording of the notarial session

Delaware RON law requires the notary to retain an audio-visual recording of each remote notarial session as part of the official record.

How should a Delaware notary store their completed journals?

Answer: In a secure location protecting them from loss, theft, and unauthorized access

Journals contain sensitive personal information and must be stored securely to prevent unauthorized access or loss.

After a Delaware notary's death, what happens to their journal?

Answer: The journal should be transferred to the Secretary of State or appropriate authority

Upon a notary's death, their journal should be transmitted to the Delaware Secretary of State or designated authority to preserve the public record.

Must a Delaware notary record a fee in the journal if no fee was charged for a notarial act?

Answer: Yes, noting 'no fee' or '$0' maintains a complete and accurate record

Recording 'no fee' or '$0' for free notarial acts ensures the journal is complete and avoids questions about whether an entry was omitted.

If a Delaware notary is subpoenaed, which records would they most likely need to produce?

Answer: Their notary journal and any related notarial certificates

In legal proceedings, a notary is most likely to be required to produce their official journal and notarial certificates related to the transaction in question.