Notary Journal and Record Keeping Flashcards

Can a Delaware notary keep their journal in an electronic format?

Answer: Yes, if using an approved electronic journal system

Delaware permits electronic journals for notaries, particularly for Remote Online Notarization, provided the system meets state requirements.

What is the purpose of recording the signer's thumbprint in a notary journal?

Answer: To provide an additional biometric safeguard against fraud for high-risk documents

Recording a signer's thumbprint provides a biometric safeguard that can help identify a fraudster even if fake identification was used.

When recording an identification card in the notary journal, what details should be noted?

Answer: Type of ID, issuing agency, ID number, and expiration date

Recording the type, issuing agency, ID number, and expiration date creates a complete identification record for each journal entry.

If a notary makes an error in a journal entry, how should it be corrected?

Answer: Draw a single line through the error, write the correction, and initial it

Journal errors should be corrected by drawing a single line through the mistake, writing the correction nearby, and initialing the change.

Which of the following should NOT be recorded in a Delaware notary journal?

Answer: The notary's personal bank account information

Personal financial information about the notary has no place in the notary journal; only information about the notarial act and signer belongs there.

What is the recommended format for organizing entries in a Delaware notary journal?

Answer: Sequential, chronological entries numbered consecutively

Notary journals should be organized sequentially and chronologically so each act can be easily located and referenced.