Documentation and Risk Management Flashcards
7 cards from real CVA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation and Risk Management flashcards as text
Which type of document establishes the terms of a volunteer's service, including role expectations and organizational commitments?
Answer: Volunteer agreement
A volunteer agreement formalizes the relationship by outlining mutual expectations, role responsibilities, and organizational commitments.
When documenting a near-miss incident involving a volunteer, what is the PRIMARY purpose?
Answer: To identify hazards and prevent future occurrences
Near-miss documentation is primarily a proactive risk management tool used to identify hazards and implement preventive measures before an injury occurs.
A volunteer program serving youth requires background checks. Which document should volunteers sign before the check is conducted?
Answer: Informed consent and release authorization
Federal law (FCRA) requires organizations to obtain written authorization from individuals before conducting background checks.
An organization stores volunteer files containing Social Security numbers. What is the best risk management practice?
Answer: Store files in locked cabinets or encrypted digital systems with restricted access
Sensitive personal data should be secured through physical locks or encryption and accessed only by authorized personnel to protect privacy and reduce liability.
Which risk management strategy involves requiring volunteers to wear high-visibility vests at outdoor events?
Answer: Risk reduction
Risk reduction (also called risk mitigation) involves implementing controls—like safety gear—that decrease the likelihood or severity of harm.
How often should volunteer role descriptions be reviewed to support accurate documentation?
Answer: Annually or whenever significant duties change
Regular annual reviews—or reviews triggered by role changes—ensure that position descriptions remain accurate and legally defensible.
An organization's insurance policy requires documentation of volunteer training hours. Which record best satisfies this requirement?
Answer: Signed training attendance sheets with dates and topics covered
Signed attendance sheets with specific dates and training content provide verifiable, auditable proof that meets insurance documentation standards.