Documentation and Risk Management Flashcards
7 cards from real CVA practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Documentation and Risk Management flashcards as text
What is 'assumption of risk' in the context of volunteer risk management?
Answer: Volunteers acknowledge they understand and accept inherent risks of their role
Assumption of risk is a legal concept where volunteers acknowledge awareness of inherent dangers associated with their role, which can limit organizational liability.
Which document should be completed FIRST when onboarding a new volunteer?
Answer: Application and emergency contact form
An application with emergency contact information is foundational onboarding documentation needed before a volunteer begins any service.
A nonprofit is reviewing its volunteer program for gaps in risk management. What tool helps identify, analyze, and prioritize risks?
Answer: Risk assessment matrix
A risk assessment matrix helps organizations evaluate identified risks by likelihood and impact, enabling prioritized mitigation planning.
When should a volunteer supervisor complete an incident report?
Answer: Within 24–48 hours of the incident occurring
Timely documentation within 24–48 hours ensures accurate recall of details and meets most insurance and legal reporting requirements.
Which scenario best illustrates 'risk transfer' in volunteer management?
Answer: Purchasing general liability insurance for volunteer activities
Risk transfer shifts the financial burden of a potential loss to a third party—typically an insurer—through the purchase of insurance coverage.
A volunteer who drives their personal vehicle on behalf of the organization is involved in an accident. Which document is most critical for managing this risk beforehand?
Answer: Motor vehicle record check and personal auto insurance verification
Verifying driving records and confirming personal auto insurance coverage reduces organizational liability when volunteers use personal vehicles for program activities.
What is the recommended practice for retaining terminated volunteer personnel records?
Answer: Retain according to organizational policy and applicable state statutes of limitations
Retention schedules should align with state statutes of limitations for potential claims and any applicable regulatory requirements, balancing privacy and legal protection.