Tour Planning & Logistics Flashcards
7 cards from real CTP practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Tour Planning & Logistics flashcards as text
A tour operator is planning a 10-day motorcoach tour with a group of 42 passengers. When calculating rooming, how many rooms will typically be needed if all passengers are traveling as singles or doubles?
Answer: Depends on the mix of singles and doubles in the group
Rooming requirements depend on the actual mix of single and double occupancy requests within the group.
Which document outlines the specific services, dates, and costs that a supplier agrees to provide to a tour operator?
Answer: Letter of agreement or contract
A letter of agreement or contract formalizes the supplier's commitment to deliver specified services at agreed prices on set dates.
What is the primary purpose of building 'buffer time' into a tour itinerary?
Answer: To allow for unexpected delays and transitions between activities
Buffer time accommodates unforeseen delays such as traffic, extended attraction visits, or passenger needs, keeping the tour on track.
A CTP is negotiating hotel rates for a group tour. Which of the following is generally the most effective leverage point?
Answer: Guaranteeing a specific number of room nights and repeat business
Committing to guaranteed room nights and future business gives the operator bargaining power for better contracted rates.
When planning meal stops on a motorcoach tour, which factor is MOST critical for guest satisfaction?
Answer: The restaurant's ability to handle large groups efficiently with pre-set menus
Restaurants experienced with groups and capable of serving large parties quickly with pre-arranged menus prevent long waits and delays.
What is a 'step-on guide' in the context of tour logistics?
Answer: A local expert guide who joins the tour for a portion of the itinerary in a specific city or region
A step-on guide is a locally licensed specialist who boards the tour vehicle to provide expert narration for a particular destination.
Which of the following best describes 'net rate' in tour supplier negotiations?
Answer: The wholesale price offered to tour operators, from which they add a markup
Net rate is the base wholesale price suppliers offer operators, who then apply their markup to create the retail selling price.