CTB Scheduling and Calendar Management 2 — Questions and Answers
Question 1: Person A is free 9–11 AM, Person B is free 10 AM–12 PM, and Person C is free 9–10 AM and 11 AM–1 PM. What is the only 45-minute window all three can meet?
- 9:00–9:45 AM (Correct answer)
- 10:00–10:45 AM
- 11:00–11:45 AM
- 10:30–11:15 AM
Correct answer: 9:00–9:45 AM
The only window where all three are simultaneously free is 9:00–10:00 AM, making 9:00–9:45 AM the correct slot.
Question 2: A document is due to a client by end of business Friday. When should the final internal review be completed to allow time for last-minute corrections?
- Friday morning
- Thursday end of day (Correct answer)
- Wednesday end of day
- The following Monday
Correct answer: Thursday end of day
Finishing the internal review by Thursday end of day leaves Friday morning to address any changes before the external deadline.
Question 3: Today is Tuesday, June 10. A meeting invitation says 'next Wednesday.' What date is the meeting?
- June 11
- June 17 (Correct answer)
- June 18
- June 24
Correct answer: June 17
'Next Wednesday' from Tuesday June 10 refers to Wednesday June 17 in the following week, not June 11.
Question 4: Which practice is BEST when managing back-to-back meetings on a calendar?
- Book them with zero gaps to maximize productive hours
- Allow 5–10 minutes between meetings for transitions (Correct answer)
- Decline one of the meetings automatically
- Always schedule them in the same room
Correct answer: Allow 5–10 minutes between meetings for transitions
Buffer time between meetings allows for travel, note-taking, and preparation for the next session.
Question 5: A meeting on Wednesday, March 15 must be moved two business days later. What is the new date?
- Friday, March 17 (Correct answer)
- Monday, March 20
- Thursday, March 16
- Tuesday, March 21
Correct answer: Friday, March 17
Two business days after Wednesday March 15 counts Thursday March 16 and Friday March 17, landing on Friday March 17.
Question 6: An employee 'tentatively' accepts a meeting invitation. What does this response indicate?
- The meeting is declined politely
- Attendance is possible but not confirmed (Correct answer)
- The meeting is accepted as mandatory
- The invitation is forwarded to a colleague
Correct answer: Attendance is possible but not confirmed
A tentative response signals that the person intends to attend but cannot yet fully commit.
Question 7: Which item does NOT typically belong in a standard meeting agenda distributed to all attendees?
- Meeting objectives
- Names of attendees
- Personal performance review details (Correct answer)
- Time allocated per agenda topic
Correct answer: Personal performance review details
Personal performance reviews are confidential and should not appear on a general meeting agenda shared with all participants.
CTB Scheduling and Calendar Management 2
Person A is free 9–11 AM, Person B is free 10 AM–12 PM, and Person C is free 9–10 AM and 11 AM–1 PM.
What is the only 45-minute window all three can meet?