CT Notary Notary Journal and Record Keeping 4

Question 1

For a remote online notarization in Connecticut, the audio-visual recording of the session must generally be retained for:

Accepted Answer

Ten years

Answer

Thirty days

Answer

One year

Answer

There is no retention requirement

Question 2

A notary's commission expires and she chooses not to renew. What should she do with her journal?

Accepted Answer

Retain it securely, since past notarizations can still be challenged years later

Answer

Throw it away the day her commission ends

Answer

Mail it to the last signer she served

Answer

Give it to a coworker who is still a notary

Question 3

Which scenario best illustrates a journal entry protecting a notary from personal liability?

Accepted Answer

The entry shows the signer presented a passport and signed the journal, rebutting a claim the notary never met him

Answer

The entry lists the notary's vacation schedule

Answer

The entry contains a drawing of the office

Answer

The entry records the weather on the day of signing

Question 4

A signer refuses to let the notary record the notarization in a journal, claiming privacy rights. The most defensible response is:

Accepted Answer

Explain that the entry documents only the act, and decline to proceed without it if that is the notary's standard practice

Answer

Agree and perform the notarization with no record

Answer

Record the entry secretly after the signer leaves, guessing at details

Answer

Call the police immediately

Question 5

Where should a notary store the journal when it is not in use?

Accepted Answer

In a locked, secure location under the notary's exclusive control

Answer

On the office reception desk for anyone to browse

Answer

In the employer's shared filing cabinet with public access

Answer

In the glove compartment of an unlocked car

Question 6

A notary is asked to backdate a journal entry to match a document dated last month. She should:

Accepted Answer

Refuse, because journal entries must reflect the actual date of the notarial act

Answer

Backdate the entry if the client insists

Answer

Backdate it but add a small dot as a private marker

Answer

Leave the date blank so anyone can fill it in later

Question 7

What is the main reason to have the signer sign the journal entry when possible?

Accepted Answer

It creates a signature exemplar proving the signer personally appeared

Answer

It transfers the notary's fee obligation to the signer

Answer

It makes the signer a co-notary for that act

Answer

Connecticut law makes the document invalid without it