CT Notary Notary Journal and Record Keeping 2

Question 1

Under Connecticut law, keeping a notary journal is:

Accepted Answer

Not required by statute, but strongly recommended as a best practice

Answer

Required for all notarial acts without exception

Answer

Required only for real estate documents

Answer

Prohibited due to privacy laws

Question 2

A Connecticut notary's employer paid for the notary's journal. When the notary resigns, who has the right to keep the journal?

Accepted Answer

The notary, because the journal is the notary's personal record

Answer

The employer, because it paid for the journal

Answer

The Secretary of the State

Answer

The town clerk where the notary was sworn in

Question 3

Which physical format is recommended for a notary journal to deter tampering?

Accepted Answer

A bound book with consecutively numbered pages

Answer

A loose-leaf binder so pages can be reorganized

Answer

Sticky notes stored in an envelope

Answer

A stack of index cards sorted by client

Question 4

Which of the following pieces of information is most appropriate to record in a journal entry?

Accepted Answer

The type of notarial act performed and the date it was performed

Answer

The signer's full Social Security number

Answer

The signer's bank account balance

Answer

The complete text of the notarized document

Question 5

A notary makes an error while writing a journal entry. What is the correct way to fix it?

Accepted Answer

Draw a single line through the error, write the correction, and initial it

Answer

Erase the error completely so the entry looks clean

Answer

Use correction fluid to cover the mistake

Answer

Tear out the page and rewrite the whole entry

Question 6

Why should a journal entry be completed at the time of the notarization rather than at the end of the day?

Accepted Answer

A contemporaneous record is more accurate and more credible as evidence

Answer

Connecticut fines notaries who batch their entries

Answer

Ink dries faster in the morning

Answer

Signers are legally required to watch the entry being written

Question 7

A signer asks the notary to skip the journal entry because he is in a hurry. What should the notary do?

Accepted Answer

Complete the journal entry anyway, since record keeping is part of the notary's own procedure

Answer

Skip the entry this one time as a courtesy

Answer

Notarize now and invent the entry details next week

Answer

Refuse to ever notarize for that signer again