Notary Journal and Record Keeping Flashcards
7 cards from real CT NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Notary Journal and Record Keeping flashcards as text
For a remote online notarization in Connecticut, the audio-visual recording of the session must generally be retained for:
Answer: Ten years
Connecticut's remote notarization law requires the audio-visual recording of the session to be retained for ten years.
A notary's commission expires and she chooses not to renew. What should she do with her journal?
Answer: Retain it securely, since past notarizations can still be challenged years later
Claims about old notarizations can arise long after a commission ends, so the journal should be kept safely for years afterward.
Which scenario best illustrates a journal entry protecting a notary from personal liability?
Answer: The entry shows the signer presented a passport and signed the journal, rebutting a claim the notary never met him
An entry documenting identification and the signer's own journal signature directly rebuts claims that the notarization was faked.
A signer refuses to let the notary record the notarization in a journal, claiming privacy rights. The most defensible response is:
Answer: Explain that the entry documents only the act, and decline to proceed without it if that is the notary's standard practice
A notary may adopt a consistent practice of journaling every act and may decline service when a signer refuses reasonable record keeping.
Where should a notary store the journal when it is not in use?
Answer: In a locked, secure location under the notary's exclusive control
Because the journal contains signers' personal information, it should be kept locked and accessible only to the notary.
A notary is asked to backdate a journal entry to match a document dated last month. She should:
Answer: Refuse, because journal entries must reflect the actual date of the notarial act
Falsifying the date of a notarial record is fraudulent and undermines the entire purpose of the journal.
What is the main reason to have the signer sign the journal entry when possible?
Answer: It creates a signature exemplar proving the signer personally appeared
The signer's journal signature is direct evidence of personal appearance and provides a handwriting sample if forgery is alleged.