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Notarial Acts and Procedures Flashcards

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  1. A signer with a broken arm asks another person to sign the document for him in front of the notary. This procedure is known as:

    Answer: Signature by designee at the direction of the signer

    When a person is physically unable to sign, another individual may sign at the signer's direction and in the presence of the signer and notary.

  2. A signer who cannot write signs a document with an 'X'. What is the best practice for the notary?

    Answer: Proceed, ideally with witnesses, noting the mark as the signature

    A mark such as an 'X' can serve as a valid signature, and best practice is to have witnesses attest to it.

  3. When completing a jurat certificate, the wording 'subscribed and sworn to before me' indicates that:

    Answer: The document was signed and an oath was taken in the notary's presence

    'Subscribed and sworn to before me' means the signer signed the document and took an oath in front of the notary.

  4. A notary is presented with a document written in a language the notary cannot read, but the certificate wording is in English. What should the notary consider?

    Answer: The notary may proceed if able to communicate directly with the signer and complete the English certificate

    A notary may notarize a foreign-language document if the notary and signer can communicate directly and the notarial certificate is understandable to the notary.

  5. A pre-printed certificate says the signer appeared in a different state and county than where the notarization occurs. What must the Connecticut notary do?

    Answer: Correct the venue to show the actual state and county where the act took place

    The venue must reflect the actual location where the notarial act is performed, so the notary should correct and initial it.

  6. What is the difference between an oath and an affirmation?

    Answer: An oath references a supreme being; an affirmation is a solemn promise on personal honor

    An oath appeals to a supreme being while an affirmation is a solemn declaration on one's personal honor, and both carry equal legal weight.

  7. A notary's spouse asks the notary to notarize a deed transferring property to the notary. The notary should:

    Answer: Decline because the notary is a party with a beneficial interest in the transaction

    A notary must not notarize a document in which the notary is a party or has a direct beneficial or financial interest.