CSP Documentation & Record Management 5

Question 1

A client company requests that a staffing firm share a placed worker's W-4 withholding information. The staffing firm should:

Accepted Answer

Decline unless required by law, as W-4 data is confidential tax information

Answer

W-4 forms contain sensitive tax withholding data and should not be disclosed to third parties including client companies without legal authority.

Question 2

Under the Sarbanes-Oxley Act, publicly traded staffing firms must retain audit-related employment records for:

Accepted Answer

7 years

Answer

SOX requires publicly traded companies to retain records relevant to audits and reviews for 7 years.

Question 3

When a staffing worker is injured on the client's site and files a workers' compensation claim, which document becomes the primary record the staffing firm must maintain?

Accepted Answer

OSHA 301 First Report of Injury

Answer

OSHA Form 301 (or equivalent First Report of Injury) is the incident report that must be completed and retained whenever a recordable work-related injury or illness occurs.

Question 4

A staffing firm's document destruction policy should require shredding or equivalent secure destruction for all of the following EXCEPT:

Accepted Answer

Documents subject to an active legal hold

Answer

Documents subject to an active legal hold must not be destroyed regardless of the normal retention schedule; all other categories listed should be securely destroyed when appropriate.

Question 5

An applicant claims that a staffing firm's background check contained errors that led to an adverse employment decision. Under FCRA, the firm must provide the applicant with:

Accepted Answer

A pre-adverse action notice with a copy of the report and Summary of Rights, then a final adverse action notice

Answer

FCRA's two-step adverse action process requires a pre-adverse notice (with report and Summary of Rights) giving the applicant time to dispute, followed by a final adverse action notice.

(CSP) Certified Staffing Professional Practice Test

(CSP) Certified Staffing Professional Practice Test

CSP Documentation & Record Management 5