CS Travel & Logistics Management 2

Question 1

When scheduling an international conference call involving participants in New York, London, and Tokyo, what is the best practice for time zone management?

Accepted Answer

Express the meeting time in all three time zones on the invitation

Answer

Use only the executive's local time zone and let others adjust

Answer

Schedule the meeting at midnight UTC to be fair to everyone

Answer

Ignore time zones since technology adjusts automatically

Question 2

What is the primary purpose of a corporate travel policy?

Accepted Answer

To establish guidelines and spending limits for employee business travel

Answer

To restrict executives from traveling more than once a year

Answer

To require all employees to fly first class

Answer

To eliminate the need for travel expense reports

Question 3

A secretary is informed that an executive's connecting flight has been cancelled. What is the FIRST action to take?

Accepted Answer

Contact the airline or travel agency immediately to rebook the next available flight

Answer

Wait for the executive to call before doing anything

Answer

Cancel all remaining trip reservations

Answer

File an insurance claim right away

Question 4

What is the function of a visa in international business travel?

Accepted Answer

Official government authorization permitting entry into a foreign country

Answer

A loyalty program card for frequent flyers

Answer

A corporate credit card for travel expenses

Answer

A digital boarding pass issued by the airline

Question 5

When should a secretary proactively arrange for ground transportation (e.g., car service or rental) as part of travel logistics?

Accepted Answer

Only if the executive specifically requests it

Answer

Whenever the destination airport lacks public transit or taxi services

Answer

For every trip, regardless of local transport availability

Answer

Anytime as standard protocol for all business travel

Question 6

What is the primary benefit of purchasing travel insurance for executive business trips?

Accepted Answer

It provides financial protection against trip cancellations, medical emergencies, and lost luggage

Answer

It guarantees flight upgrades to first class

Answer

It eliminates the need for a corporate credit card abroad

Answer

It gives the traveler priority boarding at all airports

Question 7

Which best practice should a secretary follow when collecting and organizing receipts for a travel expense report?

Accepted Answer

Obtain, label, and retain all receipts regardless of amount

Answer

Discard receipts under $25 since they are too small to matter

Answer

Only keep hotel and airfare receipts, not meals

Answer

Submit receipts only if the total trip exceeds the annual budget