Records Management Principles Flashcards
7 cards from real CRM practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Records Management Principles flashcards as text
What is a 'records series' in records management terminology?
Answer: A group of related records filed or maintained together as a unit
A records series is a group of related records arranged under a single filing system and evaluated as a unit for retention and disposition purposes.
Which ARMA International principle addresses the need for an organization to maintain complete and accurate records?
Answer: Integrity
The Integrity principle in GARP® ensures records are complete, accurate, and protected from unauthorized modification throughout their lifecycle.
A legal hold (litigation hold) requires an organization to do which of the following?
Answer: Suspend normal disposition of records relevant to anticipated or active litigation
A legal hold suspends the normal retention and disposition schedule for records potentially relevant to litigation, investigations, or audits.
In the context of electronic records, what does 'metadata' refer to?
Answer: Data that describes and provides context about other data or records
Metadata is structured data that describes, explains, or locates an electronic record, including information such as creator, date, and format.
Which records management function involves evaluating records to ensure they meet organizational and regulatory requirements?
Answer: Compliance auditing
Compliance auditing reviews records management practices to verify adherence to legal, regulatory, and organizational policies.
What is the primary distinction between a record and a non-record?
Answer: Records document business transactions or decisions; non-records do not have ongoing value
A record documents official business activity and has value requiring retention, while a non-record (such as a draft or convenience copy) does not meet this threshold.
Which of the following is NOT a primary value category used in records appraisal?
Answer: Aesthetic value
The four primary values used in records appraisal are administrative, fiscal, legal, and historical/archival value; aesthetic value is not a recognized appraisal category.