CPPO Procurement Planning and Needs Assessment Flashcards

What is the primary purpose of a procurement plan in public sector purchasing?

Answer: To identify acquisition needs, timelines, and methods aligned with organizational goals

A procurement plan aligns acquisition needs, timelines, and methods with the organization's strategic and budgetary goals.

Which document typically initiates the formal procurement planning process in a US public agency?

Answer: Needs assessment or requisition

A needs assessment or internal requisition formally identifies the requirement and triggers the procurement planning process.

A total cost of ownership (TCO) analysis in procurement planning includes which of the following?

Answer: Purchase price plus ongoing maintenance, training, and disposal costs

TCO encompasses all costs over the asset's lifecycle including acquisition, operation, maintenance, and disposal.

When conducting a make-or-buy analysis, a public procurement officer should primarily evaluate:

Answer: Whether producing in-house or outsourcing delivers better value and meets public policy objectives

A make-or-buy analysis weighs cost, capability, and policy considerations to determine the most effective delivery method.

Which planning tool helps a procurement team map out milestones, dependencies, and deadlines for a complex solicitation?

Answer: Gantt chart or project schedule

A Gantt chart or project schedule visualizes milestones and dependencies, keeping complex solicitations on track.

Why is market research a critical step in procurement planning?

Answer: To understand industry capabilities, pricing trends, and available solutions before writing specifications

Market research informs realistic specifications, accurate cost estimates, and appropriate procurement methods before a solicitation is issued.