Time Management & Productivity Flashcards
7 cards from real CPO practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Time Management & Productivity flashcards as text
Which concept describes the practice of reviewing and adjusting your productivity system on a regular weekly basis?
Answer: Weekly review
The weekly review, central to GTD methodology, involves clearing inboxes, reviewing projects, and planning the upcoming week to keep the system current.
A client with ADHD needs time management support. Which accommodation is MOST effective compared to standard strategies?
Answer: External structure, visual timers, and frequent short deadlines
External structure, visual timers, and frequent checkpoints compensate for ADHD's challenges with internal time perception and sustained attention.
When a client's calendar is completely full with no buffer time, the BEST recommendation is to:
Answer: Schedule buffer blocks of 15-30 minutes between commitments to handle overruns and transitions
Buffer blocks between commitments absorb overruns, allow transitions, and prevent cascading lateness from derailing an entire day.
The Zeigarnik Effect in productivity refers to:
Answer: The brain's tendency to remember and dwell on uncompleted tasks more than completed ones
The Zeigarnik Effect describes how the brain creates intrusive thoughts about unfinished tasks, which is why capturing open loops in a trusted system reduces mental noise.
A client wants to reduce time spent on social media. Which behavior change technique is MOST effective long-term?
Answer: Use app timers and move apps off the home screen to increase friction
Increasing friction (timers + reducing accessibility) leverages behavioral science to weaken automatic habits without requiring constant willpower.
A client feels constantly reactive, always responding to others' priorities. What systemic change would MOST improve this?
Answer: Begin each day with a proactive planning session before checking messages or email
Starting the day with proactive planning before checking messages ensures the client sets their own agenda rather than defaulting to others' priorities.
Which principle states that roughly 80% of results come from 20% of efforts, and how does a CPO apply it?
Answer: Pareto Principle — identify and focus on the 20% of activities driving 80% of outcomes
The Pareto Principle (80/20 rule) guides CPOs to help clients identify the high-leverage activities that produce the majority of meaningful results.