Time Management Flashcards
7 cards from real CPO practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Time Management flashcards as text
What is the '1-3-5 rule' in daily task planning?
Answer: Plan 1 big task, 3 medium tasks, and 5 small tasks each day
The 1-3-5 rule prescribes planning 1 big, 3 medium, and 5 small tasks daily to create a realistic and balanced workload.
In time management coaching, what does 'prokrastination' (chronic procrastination) most often signal beneath the surface?
Answer: Fear of failure, perfectionism, or unclear next steps
Chronic procrastination commonly masks fear of failure, perfectionism, or ambiguity about how to start — not laziness.
Which scheduling method assigns every hour of the day a specific task or activity, including personal time, to eliminate unplanned gaps?
Answer: Zero-based scheduling
Zero-based scheduling assigns every hour a job — similar to zero-based budgeting — ensuring no time is left unaccounted.
A client struggles to transition from one task to the next and often loses 20-30 minutes in between. What tool would MOST help?
Answer: A defined shutdown ritual and startup routine for each task
Transition rituals — brief, consistent routines that close one task and open the next — reduce the drift time between activities.
The 'MIT' (Most Important Task) technique recommends identifying and completing which tasks first each day?
Answer: The 1-3 tasks that will have the greatest impact if completed
MIT focuses daily effort on the 1-3 highest-impact tasks, ensuring meaningful progress even on chaotic days.
What is 'temptation bundling' as a time management and behavior strategy?
Answer: Pairing an enjoyable activity with a less desirable task to increase follow-through
Temptation bundling pairs pleasurable activities (podcasts, coffee) with tasks you resist, making those tasks more appealing and easier to start.
A CPO notices a client schedules important tasks on Fridays but rarely completes them. What scheduling insight should the organizer share?
Answer: End-of-week energy and competing priorities make Friday a poor choice for high-priority tasks
Research shows energy and focus typically decline by Friday, and competing end-of-week demands make it a poor day for high-priority work.