Time Management Flashcards
7 cards from real CPO practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Time Management flashcards as text
Which scheduling technique involves blocking out specific time slots for categories of work (e.g., calls, deep work, admin) rather than individual tasks?
Answer: Time batching
Time batching groups similar tasks together into dedicated time slots to reduce context switching and increase efficiency.
A client consistently overestimates how long tasks will take, causing them to under-schedule their day. What cognitive bias explains this pattern?
Answer: Pessimism bias
Pessimism bias causes people to overestimate time needed, whereas planning fallacy causes underestimation; consistently over-scheduling reflects pessimism bias.
Which of the following best describes the 'two-minute rule' popularized by David Allen's GTD methodology?
Answer: If a task takes less than 2 minutes, do it immediately
The two-minute rule states that if an action can be completed in two minutes or less, it should be done immediately rather than deferred.
A professional organizer is helping a client who feels overwhelmed by a large project. Which approach best helps the client start taking action?
Answer: Break the project into small, specific next actions
Breaking a project into small, specific next actions reduces overwhelm and creates clear starting points, a core principle of effective time management.
What is the primary purpose of a 'weekly review' in time management systems like GTD?
Answer: To clear inboxes, update task lists, and plan the upcoming week
The weekly review is a dedicated time to process all open loops, update project lists, and ensure the system is current and complete.
Which time management strategy involves working with your natural energy patterns by scheduling demanding tasks during peak performance hours?
Answer: Energy management
Energy management aligns high-cognitive tasks with personal peak energy periods to maximize output and reduce effort.
A client's calendar is entirely reactive — filled with others' meetings, leaving no time for personal priorities. What is the FIRST recommended step?
Answer: Identify and schedule non-negotiable time blocks for personal priorities
Proactively scheduling personal priorities before others can fill the time ensures critical work gets protected time on the calendar.