Project Execution & Delivery Flashcards

What is the main goal during project execution?

Answer: Deliver project outputs

During the project execution phase, the primary goal is to carry out the planned activities and produce the deliverables defined in the project scope. This involves performing the work, managing resources, and integrating various processes to achieve the project's objectives and create the final products, services, or results.

Who is responsible for directing project work?

Answer: Project manager

The project manager is the individual ultimately responsible for leading the project team, directing the project work, and ensuring that project objectives are met. They oversee all aspects of execution, manage resources, communicate with stakeholders, and make decisions to guide the project to successful completion.

What tool is commonly used to track task progress?

Answer: Project schedule

A project schedule is a fundamental tool used to plan, execute, and monitor project activities. It details tasks, their dependencies, durations, and assigned resources, allowing project managers to track progress against the baseline, identify potential delays, and ensure the project stays on track for timely completion.

What is included in a deliverable?

Answer: Work results

A deliverable is any unique and verifiable product, result, or capability to perform a service that is produced to complete a process, phase, or project. Essentially, deliverables are the tangible or intangible work results that are created and provided to the customer or stakeholder, fulfilling project requirements.

How are performance issues handled?

Answer: Collaborate and use escalation plans

When performance issues arise during project execution, it's crucial to address them proactively and systematically. This involves collaborating with the team to understand the root cause, implementing corrective actions, and utilizing established escalation plans to involve higher management or stakeholders when issues cannot be resolved at the team level.

Why are team meetings held during execution?

Answer: To ensure alignment and updates

Team meetings during project execution are essential for maintaining communication, ensuring everyone is aligned with project goals, and providing updates on progress and challenges. These meetings facilitate problem-solving, decision-making, and foster collaboration among team members, keeping the project moving forward effectively.

What supports quality management in execution?

Answer: Quality assurance

Quality assurance (QA) is a process-oriented activity focused on preventing defects and ensuring that the project's processes are adequate to meet quality standards. During execution, QA activities monitor project processes and deliverables to ensure they comply with specified quality requirements, supporting overall quality management and customer satisfaction.

What is change management during execution?

Answer: Managing scope and process changes

Change management during project execution involves systematically identifying, evaluating, and approving or rejecting changes to the project scope, schedule, cost, or processes. It ensures that all changes are controlled, documented, and their impact assessed, preventing scope creep and maintaining project integrity and alignment with objectives.

How is project progress communicated?

Answer: Status report

Project progress is typically communicated through regular status reports. These reports provide stakeholders with updates on the project's current state, including accomplishments, upcoming activities, budget and schedule performance, and any identified risks or issues, ensuring transparency and informed decision-making.