CPM Leave Management & PTO Accruals Flashcards

Under the federal FMLA, how many weeks of unpaid, job-protected leave is an eligible employee entitled to per year?

Answer: 12 weeks

The FMLA provides eligible employees up to 12 workweeks of unpaid, job-protected leave in a 12-month period for qualifying reasons.

Which employers are covered by the federal Family and Medical Leave Act (FMLA)?

Answer: All employers with at least 50 employees within 75 miles of the worksite

The FMLA applies to private employers with 50 or more employees within 75 miles of the employee's worksite, plus all public agencies and public schools.

How should accrued but unused PTO be treated on a paycheck when an employee is terminated, according to state law?

Answer: Treatment depends on state law — some states require payout, others allow forfeiture per company policy

There is no federal requirement to pay out accrued PTO upon termination; whether it must be paid depends entirely on state law and company policy.

What is 'intermittent FMLA leave'?

Answer: Leave taken in separate blocks of time or by reducing the employee's normal work schedule

Intermittent FMLA leave is taken in separate blocks of time or via a reduced schedule due to a single qualifying reason.

When an employee is on paid leave (e.g., PTO) that runs concurrently with FMLA, how is payroll affected?

Answer: The employer may require or the employee may choose to substitute paid leave, but total pay is the regular rate — not additional

Employers may require (or employees may elect) to substitute accrued paid leave for unpaid FMLA leave, resulting in normal pay without any additional premium.

What is the 'use-it-or-lose-it' policy in the context of PTO?

Answer: A policy requiring employees to use earned leave within a set period or forfeit the balance

A use-it-or-lose-it policy requires employees to use their accrued leave by a specified date or lose the remaining balance.