CPG Record Keeping 3

Question 1

A guardian must document a decision to decline an inheritance on behalf of the ward. Which record is most critical to create?

Accepted Answer

A written memorandum in the case file explaining the legal and financial rationale, filed with the court

Answer

Declining an inheritance is a significant legal act requiring documented court approval and a formal rationale in the official case record.

Question 2

Which of the following is an example of commingling funds?

Accepted Answer

Using the guardian's personal account temporarily to pay a ward's emergency medical bill without reimbursement tracking

Answer

Using a personal account for ward funds—even temporarily—without full tracking and prompt reimbursement constitutes commingling, a serious fiduciary violation.

Question 3

When a ward receives in-kind support (e.g., donated food or clothing), the guardian should:

Accepted Answer

Document the item, its estimated fair market value, and the source in the ward's records

Answer

All in-kind support should be documented with estimated value and source to provide a complete picture of the ward's resources and to comply with benefit program reporting requirements.

Question 4

A professional guardian must keep records for multiple wards. Which practice best prevents cross-contamination of records?

Accepted Answer

Maintain separate, individually labeled physical or digital files for each ward with unique identifiers

Answer

Individual labeled files with unique case identifiers ensure each ward's records remain distinct and prevent confusion or inadvertent disclosure.

Question 5

When is a guardian required to provide an interim accounting outside of the regular annual cycle?

Accepted Answer

When the court orders one, when there is a change of guardian, or upon petition by an interested party

Answer

Courts may order interim accountings upon guardian change, on petition of interested parties, or whenever oversight concerns arise, not only on the regular annual schedule.

(CPG) Certified Professional Guardian Practice Test

(CPG) Certified Professional Guardian Practice Test

CPG Record Keeping 3