Contract Management and Project Documentation Flashcards

A contractor submits a Request for Information (RFI) when:

Answer: Clarification is needed on ambiguous contract documents

An RFI is used to seek clarification from the design team when contract documents are unclear or contradictory.

Which document formally authorizes a change in contract scope, cost, or schedule?

Answer: Change order

A change order is the executed agreement between owner and contractor that modifies the original contract terms.

What is the primary purpose of a schedule of values on a construction project?

Answer: To allocate contract value across work activities for progress billing

The schedule of values breaks the contract sum into line items so that monthly pay applications can be processed proportionally.

Liquidated damages in a construction contract are best described as:

Answer: A pre-agreed daily sum the contractor pays for late completion

Liquidated damages represent a reasonable pre-estimate of the owner's daily loss if the contractor fails to complete on time.

A contractor's 'as-built' drawings differ from the original construction documents because they:

Answer: Reflect actual field conditions and deviations made during construction

As-built drawings record the actual installed locations and dimensions of all work, capturing field changes made during construction.

Under AIA contract documents, the Contractor's contingency is most accurately described as:

Answer: A reserve within the contractor's GMP for unanticipated costs

In a GMP contract, the contractor's contingency is a reserved allowance for unforeseen costs that arise during construction.

A Notice of Intent to Claim (NOI) is important because it:

Answer: Preserves the contractor's right to seek additional time or money

Timely submission of an NOI is typically a contractual prerequisite to filing a formal claim, protecting the contractor's rights.